CORE Minutes 1-15-08

Meeting Logistics

· CORE Application Team

Discussion Items and Summary

Discussion Item/Summary

Approval of December 4, 2007 Minutes

Directory Information Code – Kelley had sent an email to team members explaining the need for a DIRECTORY.CODE for students who do not want their directory information released to anyone, including the National Clearinghouse. After email communication, the suggested code is NR No release of directory information. This element is on the BIO screen in the ‘Dirctry’ field and is different than ‘Privacy’. Very few students request nondisclosure of directory information (set by the Board, outlined on MCC’s website and in the catalog); a form must be completed each semester. Jean had benchmarked with other institutions and this is how they handled the directory situation.

Votes via Email – the following codes were approved:

Building: MHS Muskegon High School

CCD.TYPE: C Certificate

P Professional Development Credit

Hierarchy: CMVG Commercial Motor Vehicle Grant

CIP Codes: 09.0701 Radio and Television

10.0202 Radio and Television Broadcasting Technology/Technician

10.0304 Animation, Interactive Technology, Video Graphics and Special Effects

51.0705 Medical Office Management/Administration

Kelley indicated that team members responded quickly to the emails and it was agreed that voting via email was practical and efficient.

Future of CORE – Kelley announced that the original Future Information Transition (FIT) teams had been disbanded; whose functions were to work through implementation, which is pretty much complete. Degree Audit is really the only module left to execute. There is a meeting this week of the FIT Team Leads and others to decide the future for Colleague user groups, etc., including the existence of the CORE Team. There was discussion and most felt that it would be most beneficial to keep CORE intact, due to overall background knowledge and protocols. Team members were asked to think about their participation and continuation in CORE.

Kelley indicated staff training continues to be an issue, especially for faculty, which the new ‘users group’ may be able to address. Kathy said she and Diane Krasnewich (Change Management) have developed instructions by screen mnemonic under the auspices of the SAM Team. More than 180 training documents have been completed and are ready for final formatting and review. Kathy and Diane would like to see these accessible to all MCC employees on a common drive. Kathy suggested that Kelley bring this up at the meeting this week, and will send her a list and samples.

Note: CORE will continue to meet monthly (third Tuesday of month) until further notice.

Action Description

Planned Completion

Bring CORE and training issues to “MCCDUG” meeting

Approval of December 4, 2007 Minutes

NR No release of directory information

Building: MHS Muskegon High School

CCD.TYPE: C Certificate

P Professional Development

Hierarchy: CMVG Commercial Motor Vehicle

09.0701 Radio and Television

10.0202 Radio and Television Broadcasting

Technology/Technician

10.0304 Animation, Interactive Technology,

Video Graphics and Special Effects

51.0705 Medical Office Management/

Prior Meetings - Open Items

Item Description

Planned Completion

Directory Information

Review MCC’s directory needs/Colleague functionality: Web, printed, internal, graduates vs. alumni, etc.

Revise Protocol for:

-Deceased Individuals

Review with Records/Registration for final protocol

Organization Data:

Reconsider EMPLOYMT.TYPES Valcodes: School Principal, Corporate Contact, Director, Employee, Officer, President, Counselor, Sales Representative, HR Director, Matching Gift Contact, and Board Member. Reduce, simplify and/or condense options. Noted: These codes will be used in conversion only and not carried over to R19. Research/review role and contact issues in R18 Test. Check with Perry (2-06-07)

Kathy will review 6/19/07

Colleague “master” calendar considerations: data entry responsibility, calendar type (academic year, fiscal year, continuous), naming convention, MCC’s academic calendar and contractual commitments; primarily relating to business days and student billing.

12-4-07 Kelley will bring to IOC to determine responsibility; generally involving Academic Affairs and Financial Services (out of CORE’s responsibility).

High School “Guest” Students

Determine process to change a high school student (i.e. HS guest, dual-enrolled, Talented Youth, etc.) to “degree seeking”. How to track, who changes Colleague data, dept. responsibility?

12-4-07 Peg will research to see what field SFA uses in determining eligibility (Student Type, Admit Status, Academic Program, etc.)

Peg, Brenda, Kathy (1/16/07) Peg 12/4/07

Work with OIT to correct CORE code entries in Live

Assigned to off-site buildings for course section searches

via WebAdvisor; outreach (not time to use for fall 2007)

Person/Address Mail Codes

On ADR Person Addresses screen and use MAIL. RULES Val codes, like: NM No Mail, BA Bad Address, NS No Solicitation, NW No Work Calls, GR Students Grade Report, ST Students Statement The person code follows the person (as student, employee, etc.); address code follows the address (like No Mail at work address).

Jean Roberts had benchmarked this item and most use this field in some way, such as: blocking registration if Bad Address, mark bad address as Last Known, set “No Mail” flag. However, these bad addresses (unknown, etc.) will be included in mailings/labels unless a rule is written to exclude them.

9/25 Kelley will follow up with Joan Jolman re: rules

Have other codes in LIVE removed

Codes for Health Conditions, Disability, Special Needs, Immunizations

Athletics and Nursing keep track of their students; Kelley will check with the Education Dept.

NEW Open Items - None

Closed Action Items - None

Invited Participants

Student Life/Community Outreach

Records/Registration

Institutional Research/Academic Affairs

[i] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest

Core

document.write( 'Core' );