|
|
IOC MINUTES
Meeting Logistics
|
Project
|
FIT
|
|
Topic
|
· IMPLEMENTATION OVERSIGHT COMMITTEE
|
|
Date
|
Thursday, 11/01/07
|
Time
|
8:30 a.m.
|
|
Location
|
PCR
|
Room #
|
112 (PCR)
|
Call-in #
|
|
|
Facilitator
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
Scribe
|
Kelli Loughrige
|
Discussion Items and Summary
|
ID
|
Discussion Item/Summary
|
Facilitator
|
|
1
|
Approval of 9/27/07 IOC Minutes: Please see “Decisions Made” ID 1.
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
|
2
|
TEAM REPORTS:
CHANGE MANAGEMENT: No report.
|
Aaron Hilliard & Diane Krasnewich, Team Co-Leads
|
|
2
|
CORE: No report.
Please see “Decisions Made” ID 2 & “Action Items” ID 1.
|
Kelley Conrad, CORE Team Lead
|
|
2
|
Colleague Financial: No report.
|
Rosemary Zink, Financial Team Lead
|
|
2
|
Human Resources: Mary reported that the Assignment Contracts Team is Meeting weekly on Wednesdays.
|
Mary Smith, Human Resources Team Lead
|
|
2
|
Student Services: Student Academic Management: No report-Maintenance training.
Please see “Decisions Made: ID 3 & “Action Items” ID 2.
Admissions: No report.
A/R: No report.
|
Jean Roberts, Student Services Team Lead
|
|
2
|
Financial Aid: No report.
|
Bruce Wierda, Financial Aid Team Lead
|
|
2
|
Technical: Patricia reported Perry will be here next week and will work with Jean next week on transcripts and George wants to meet with him regarding a new communications path. Rosemary inquired about Bruce’s reports. Patricia replied he ran them yesterday and he is checking it today.
|
Kamlesh Sanghvi, Technical Team Lead
|
|
2
|
Communications: Julie reported that another FIT Newsletter will be published soon. Julie inquired about “Street to Seat”-a new web application and it was recommended speaking with George on it. “Student Self Services” topic will be in the next newsletter.
|
Julie Weller, Communica-tion Team Lead
|
|
3
|
Other Issues: Rosemary inquired, was discussed and all agreed to cancel all future FIT IOC Meeting except for Thursday, 12/6/07, which will be held in the PCR. Future meeting dates will be discussed then.
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
Issues/Risks
|
ID
|
Issue/Risk and Description
|
Owner
|
|
Date Entered
|
Date to Review
|
|
1
|
None.
|
|
|
|
|
Action Items
|
ID
|
Action Description
|
Comments
|
Owner
|
Status
|
Planned Completion
|
|
1
|
Present the addition of IOC approved add Dept. Code: THR1, Description: Theater Play 1 to the Institutional Hierarchy recommendation to President’s Cabinet for approval:
|
|
Kelly Conrad
|
Closed
|
Approved via email Friday, 11/16/07.
|
|
2.
|
Present the addition of IOC approved Major Code: ACCTG-Accounting; BCMP-Broadcasting/Multimedia/Perfor; BCMT-Broadcasting/Multimedia/Tech and new Program Codes: BCMP.ASA-Broadcasting/Multimedia/Perfor-Associate in Science & Arts; BCMT.AAS-Broadcasting/Multimedia/Tech; and VIED_CERT-Video Editing Certificate recommendation to President’s Cabinet for approval:
|
|
Jean Roberts
|
Closed
|
Approved via email Monday, 12/03/07.
|
Decisions Made
|
ID
|
Decision Item
|
Discussion
|
Motion
|
Second
|
Approval
|
|
1
|
Motion that the minutes of the FIT Implementation Oversight Committee of 9/27/07 be approved as presented:
|
|
Kelley Conrad
|
Mary Smith
|
Unanimous
|
|
2
|
Motion to add Dept. Code: THR1, Description: Theater Play 1 to the Institutional Hierarchy be approved for recommendation for President’s Cabinet for approval as presented:
|
|
Kelly Conrad
|
|
Approved via email Tuesday, 11/13/07.
|
|
3
|
Motion to add Major Code: ACCTG-Accounting; BCMP-Broadcasting/Multimedia/Perfor; BCMT-Broadcasting/Multimedia/Tech and new Program Codes: BCMP.ASA-Broadcasting/Multimedia/Perfor-Associate in Science & Arts; BCMT.AAS-Broadcasting/Multimedia/Tech; and VIED_CERT-Video Editing Certificate be approved for recommendation for President’s Cabinet for approval as presented:
|
|
Jean Roberts
|
|
Approved via email Monday, 12/03/07.
|
Invited Participants
|
ID
|
Name
|
Title
|
Department
|
|
|
1
|
Kamlesh Sanghvi
|
Project Co-Chair & Technical Team Lead
|
OIT - SunGard Higher Education Managed Services
|
√
|
|
2
|
Teresa Sturrus
|
Project Co-Chair
|
Academic Affairs
|
N
|
|
3
|
Rosemary Zink
|
Project Co-Chair & Financial Team Lead
|
Financial Services
|
|
|
4
|
Kelley Conrad
|
CORE Team Lead
|
Counseling
|
√
|
|
5
|
Perry Goodwyn
|
Systems Consultant
|
SunGard Higher Education Managed Services
|
N
|
|
6
|
Aaron Hilliard
|
Change Management Team Co-Lead
|
Human Resources
|
N
|
|
7
|
Diane Krasnewich
|
Change Management Team Co-Lead
|
Math/Science
|
N
|
|
8
|
Kelli Loughrige
|
Scribe
|
President’s Office
|
√
|
|
9
|
Jean Roberts
|
Student Services Team Lead
|
Records/Registration
|
N
|
|
10
|
Mary Smith
|
Human Resources Team Lead
|
Human Resources
|
√
|
|
11
|
Julie Weller
|
Communication Team Lead
|
Public Information
|
√
|
|
12
|
Patricia Werly
|
Systems Analyst
|
OIT - SunGard Higher Education Managed Services
|
√
|
|
13
|
Bruce Wierda
|
Financial Aid Team Lead
|
Financial Aid
|
N
|
|
14
|
George Maniates
|
Admissions Team Co-Lead
|
Student Services
|
N
|
[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
|
