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IOC MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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· IMPLEMENTATION OVERSIGHT COMMITTEE
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Date
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Thursday, 6/28/07
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Time
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8:30 a.m.
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Location
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PCR
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Room #
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112 (PCR)
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Call-in #
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Facilitator
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Scribe
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Kelli Loughrige
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Approval of 6/21/07 IOC Minutes: Please see “Decisions Made” ID 1.
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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2
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TEAM REPORTS:
CHANGE MANAGEMENT: No report.
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Aaron Hilliard & Diane Krasnewich, Team Co-Leads
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2
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CORE: No report.
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Kelley Conrad, CORE Team Lead
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2
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Colleague Financial: Rosemary reported new fiscal year is open and the 2008 budget is posted.
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Rosemary Zink, Financial Team Lead
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2
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Human Resources: Mary reported that everything is going smoothly with entering in vacation, sick and personal time into Colleague. Rosemary added that this time for most will be accrued.
Payroll: Rosemary reported the Team continues to clear fiscal years totals and testing that. W-2s are still processed on a calendar year.
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Mary Smith, Human Resources Team Lead
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2
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Student Services: Student Academic Management: Jean reported that the Team is working on checking conversion data. There are a couple of issues with transcripts in that comparing non-course and regular college credit courses. Many hours are being put in and she is really proud of the staff and SAM Team!
A/R: Please see “Decisions Made” ID 2 & “Action Items” ID 1.
Admissions: George reported and passed around the “New Student Fall Orientation 2007” brochure. Rosemary inquired about the student printing policy and student email. George said that will be covered in the OIT presentations of orientation. Active Apply is working well. Perry had assisted the Team with a query for labels in communications management.
Degree audit: No report.
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Jean Roberts, Student Services Team Lead
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2
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Financial Aid: No report.
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Bruce Wierda, Financial Aid Team Lead
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2
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Technical: No report.
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Kamlesh Sanghvi, Technical Team Lead
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2
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Communications: Julie reported that there will be an ice cream social celebration on Tues., 7/3/07, for the Student Services Module going Live. Julie will be announcing it via email. The Team is working on the barbeque luncheon celebration for the Faculty Seminar Days.
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Julie Weller, Communica-tion Team Lead
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3
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Other Issues: None.
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Teresa stressed to please contact Perry Goodwin, Joan Jolman or Patricia Werly with questions before contacting a trainer because some financial charges are being accrued.
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Team Leads
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HIGH
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7/27/06
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Present IOC approved to President’s Cabinet for information:
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Rosemary Zink
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Closed
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Emailed out to President’s Cabinet Fri., 6/29/07 for information.
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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Motion that the minutes of the FIT Implementation Oversight Committee of June 21, 2007 be approved as presented:
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Mary Smith
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Aaron Hilliard
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Unanimous
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2
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Motion to change LIBFN to code LIBRY (for library fines), delete code TUIT4 (international tuition) and add codes: LSBFE (Lakeshore Bus. & Industry), Waiver Policies, Tuition Rate Tables, Registration Rate Tables and Refund Policies be approved for information to the President’s Cabinet as presented:
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Rosemary explained that international students use the out-of-state rates. Rosemary will double check to make sure the changing of LUBFN to LIBRY will affect anything for Jean or Patricia to have to change something’s on their end.
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Rosemary Zink
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Jean Roberts
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Unanimous
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Invited Participants
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ID
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Name
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Title
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Department
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1
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Kamlesh Sanghvi
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Project Co-Chair & Technical Team Lead
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OIT - SunGard Higher Education Managed Services
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N
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2
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Teresa Sturrus
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Project Co-Chair
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Academic Affairs
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N
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3
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Rosemary Zink
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Project Co-Chair & Financial Team Lead
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Financial Services
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√
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4
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Kelley Conrad
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CORE Team Lead
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Counseling
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N
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5
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Perry Goodwyn
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Systems Consultant
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SunGard Higher Education Managed Services
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√
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6
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Aaron Hilliard
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Change Management Team Co-Lead
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Human Resources
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√
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7
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Diane Krasnewich
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Change Management Team Co-Lead
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Math/Science
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N
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8
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Kelli Loughrige
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Scribe
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President’s Office
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√
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9
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Jean Roberts
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Student Services Team Lead
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Records/Registration
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√
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10
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Mary Smith
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Human Resources Team Lead
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Human Resources
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√
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11
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Julie Weller
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Communication Team Lead
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Public Information
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√
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12
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Patricia Werly
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Systems Analyst
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OIT - SunGard Higher Education Managed Services
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13
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Bruce Wierda
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Financial Aid Team Lead
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Financial Aid
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N
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14
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George Maniates
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Admissions Team Co-Lead
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Student Services
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√
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
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