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ID
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Item Description
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Comments
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Owner
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Planned Completion
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1
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PRIVACY.CODES
(PID5)
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>Research “DR Duplicate Record” code functionality
for student access via WebAdvisor.
>Recommend access to records assigned a privacy code.
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Kathy
Kelley
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5/22/07
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2
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Directory Information
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Review MCC’s directory needs: Web, printed, internal, graduates vs. alumni, etc.? Research further in terms of dept. needs and Colleague functionality
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TEAM
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3
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Revise Protocol for:
-Return Mail
-Deceased Individuals
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Kelley will research and revise recommendations.
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Kelley
(6/27/06)
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|
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4
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Library needs re: Personal data changes procedure
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Contact Carol Briggs-Erickson – currently receives a list of changes from Records.
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Beda
(5/23/06)
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5
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Organization Data:
(ORGP, AORG)
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Reconsider EMPLOYMT.TYPES Valcodes: School Principal, Corporate Contact, Director, Employee, Officer, President, Counselor, Sales Representative, HR Director, Matching Gift Contact, and Board Member. Reduce, simplify and/or condense options. Noted: These codes will be used in conversion only and not carried over to R19. Research/review role and contact issues in R18 Test. Check with Perry (2-06-07)
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Kelley,
Perry
(6/13/06)
Kelley, Kathy, Beda
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|
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6
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Master Calendar
(CMPC, CMPS)
(10/17/06)
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Colleague “master” calendar considerations: data entry responsibility, calendar type (academic year, fiscal year, continuous), naming convention, MCC’s academic calendar, contractual commitments, and other closure dates (EMS), primarily relating to business days and student billing.
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Stacey, Kelley, Kathy
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5/22/07
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7
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Basic Colleague Training
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Consensus was that basic navigational training should be planned by IOC and OIT, includes security issues and hopefully establishing/mandating standard new employee training. Kelley will discuss with Kam, Patricia (2-06-07)
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Kelley
(10/24/06)
OIT
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8
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Code Needs: Special Pops
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Janice and Donella continue to review codes used for special populations, both in CORE and SAM. Bench- marking. Kelley will discuss with VP Ferrentino (re: Perkins reporting) (2-06-07)
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Kelley, Brenda
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|
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9
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Duplicate Records in Colleague
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Kelley and Rosemary will research, review protocols, etc. 1-9-07 Perry is working to identify duplicate person and organization records in “Live”. Pat suggests regular review of dupes. Check with Perry (2-06-07)
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Kelley (12/5/06)
Perry
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|
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10
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Student Personal Data Change Form
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Have some staff members and students test forms, especially Records Office
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Terri
TEAM
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3/27/07
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11
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Employee Personal Data Change Form
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Review/revise form for employees
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Mary, Beda, Patti (2/13/07)
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|
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12
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High School “Guest” Students
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Determine process to change a high school student (i.e. HS guest, dual-enrolled, Talented Youth, etc.) to “degree seeking”. How to track, who changes Colleague data, dept. responsibility? SFA, Admissions, and the Student Academic Management Team will research this item.
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Peg, Brenda, Kathy (1/16/07)
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13
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CORE Codes in Live
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Work with OIT to correct CORE code entries in Live
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Kelley
|
|
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14
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Standard MCC Form Naming Convention/ Training
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Suggest a naming format standard be used for forms throughout the college; facilitating form “ownership” recognition, data entry point and final destination. Each dept. could designate a “contact point person” to handle all of their dept. forms (training – including form samples/protocol, dissemination, entry, form inventory).
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Kelley
(2/27/07)
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15
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Location Codes
(LOCN)
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Needed to build sections for the fall 2007 schedule in Colleague. This field could be used to identify a city,
county, or targeted demographic area for outreach and
course section searches via WebAdvisor.
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Kelley, Kathy
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5/22/07
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16
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Hierarchy – Dept. Name Changes
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Develop a formal protocol to change dept. names in the hierarchy; President’s Cabinet responsibility
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Kelley
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