|
|
IOC MINUTES
Meeting Logistics
|
Project
|
FIT
|
|
Topic
|
· IMPLEMENTATION OVERSIGHT COMMITTEE
|
|
Date
|
Thursday, 4/26/07
|
Time
|
8:30 a.m.
|
|
Location
|
PCR
|
Room #
|
112 (PCR)
|
Call-in #
|
|
|
Facilitator
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
Scribe
|
Kelli Loughrige
|
Discussion Items and Summary
|
ID
|
Discussion Item/Summary
|
Facilitator
|
|
1
|
Approval of 4/19/07 IOC Minutes:
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
|
2
|
TEAM REPORTS:
CHANGE MANAGEMENT: No report.
|
Aaron Hilliard & Diane Krasnewich, Team Co-Leads
|
|
2
|
CORE: Please see “Decisions Made” ID 2. Please see “Action Items” ID 1 & 2. Kelley reported that all building and room codes have been entered into Live.
|
Kelley Conrad, CORE Team Lead
|
|
2
|
Colleague Financial: No report.
|
Rosemary Zink, Financial Team Lead
|
|
2
|
Human Resources: No report.
|
Mary Smith, Human Resources Team Lead
|
|
2
|
Student Services: Student Academic Management: Jean inquired about the codes sent out via email to the IOC. There was no concerns therefore Kelli will email them out for information to the President’s Cabinet via email with a response deadline of noon on Wed., 4/25/07. Jean asked Patricia to please move the nursing and RT rules from test to Live in order to build courses and sections. There are more rules to create but Jean has to get with Rosemary about them. The Team continues to work on tweaking and equating courses. The SAM Team is working hard and many hours. Fall 2006 and Winter 2007 credit hours have been entered. Students that haven’t attended in the last five years will have to reapply.
A/R: No report.
Admissions: George reported that the Team inputted student worker alternative ids on Monday night. Still going around with Active Apply, they are not following through at their end. Patricia mentioned that they had a change in staff.
|
Jean Roberts, Student Services Team Lead
|
|
2
|
Financial Aid: Bruce said the Team is working very hard on moving towards Live. There was issues with birthdates in Legacy did not matching the birthdates on the ISERS for various reasons. The ISERS birthdates is cross referenced with social security, so that is the correct birthdates as the government is concerned. They decided not to overwrite the birthdates due to there would be no records and just change them in new system, with the ISERS being the record of proof in the new system Colleague. With Colleague there will be communication with department of education and lenders therefore the birthdates in Colleague need to be the correct one. Another issue was some new students not having residency codes. George is working on it. Teresa inquired if Bruce and the Team felt more comfortable with the process. Bruce answered sure. Another problem was programs coming over as inactive. Undecided was been added as a program so financial aid now is able to do what they are required to do. Letters will be going out Monday. Discussion of data entry accuracy was discussed and possible awarding accuracy.
|
Bruce Wierda, Financial Aid Team Lead
|
|
2
|
Technical: No report.
|
Kamlesh Sanghvi, Technical Team Lead
|
|
2
|
Communications: No report.
|
Julie Weller, Communica-tion Team Lead
|
|
3
|
Other Issues: Prospect cards are used to enter into the system by date of birth; however Jean informed that there are many without the date of birth, like all of the “Taste of Tomorrow” prospect cards.
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
Issues/Risks
|
ID
|
Issue/Risk and Description
|
Owner
|
|
Date Entered
|
Date to Review
|
|
1
|
Teresa stressed to please contact Perry Goodwin, Joan Jolman or Patricia Werly with questions before contacting a trainer because some financial charges are being accrued.
|
Team Leads
|
HIGH
|
7/27/06
|
|
Action Items
|
ID
|
Action Description
|
Comments
|
Owner
|
Status
|
Planned Completion
|
|
1
|
1. FA clone installed on SAM Team computers (April 19th)
2. List of 50 for SAM team to check (To SAM Team today April 19th)
3. SAM Team check the 50 students (Monday April 23rd)
4. Perry and Sherry to be consulted (OIT will check with Perry and Sherry today. All issues resolved by Monday April 23.
5. New Clone created for Bruce- Items loaded in clone (Tuesday April 24th)
6. Items moved to live (Thursday April 26th)
|
|
All
|
Closed
|
Thursday, 4/26/07
|
|
2
|
Present the addition of code: DR- Duplicate Record, IOC recommendation to President’s Cabinet for approval:
|
|
Kelley Conrad
|
Open
|
President’s Cabinet Meeting, Tues., 5/1/07
|
Decisions Made
|
ID
|
Decision Item
|
Discussion
|
Motion
|
Second
|
Approval
|
|
1
|
Motion that the minutes of the FIT Implementation Oversight Committee of April 19, 2007 be approved as presented:
|
|
Kelley Conrad
|
Julie Weller
|
Unanimous
|
|
2
|
Motion to add code DR-Duplicate Record to PRIVACY.CODES be approved for recommendation for President’s Cabinet for approval as presented:
|
Kelley explained that this code denies access to specific records unless the user is authorized to view those records, via a matching code on the SVM screen. Discussion ensued on how powerful this code is, FERPA, Soloman Law, etc. It is very important to be extremely careful using this code.
|
Kelly Conrad
|
George Maniates
|
Unanimous
|
Invited Participants
|
ID
|
Name
|
Title
|
Department
|
|
|
1
|
Kamlesh Sanghvi
|
Project Co-Chair & Technical Team Lead
|
OIT - SunGard Higher Education Managed Services
|
N
|
|
2
|
Teresa Sturrus
|
Project Co-Chair
|
Academic Affairs
|
√
|
|
3
|
Rosemary Zink
|
Project Co-Chair & Financial Team Lead
|
Financial Services
|
N-Vacation
|
|
4
|
Kelley Conrad
|
CORE Team Lead
|
Counseling
|
√
|
|
5
|
Perry Goodwyn
|
Systems Consultant
|
SunGard Higher Education Managed Services
|
N
|
|
6
|
Aaron Hilliard
|
Change Management Team Co-Lead
|
Human Resources
|
N-conference
|
|
7
|
Diane Krasnewich
|
Change Management Team Co-Lead
|
Math/Science
|
N-Exam
|
|
8
|
Kelli Loughrige
|
Scribe
|
President’s Office
|
√
|
|
9
|
Jean Roberts
|
Student Services Team Lead
|
Records/Registration
|
√
|
|
10
|
Mary Smith
|
Human Resources Team Lead
|
Human Resources
|
√
|
|
11
|
Julie Weller
|
Communication Team Lead
|
Public Information
|
√
|
|
12
|
Patricia Werly
|
Systems Analyst
|
OIT - SunGard Higher Education Managed Services
|
√
|
|
13
|
Bruce Wierda
|
Financial Aid Team Lead
|
Financial Aid
|
√
|
|
14
|
George Maniates
|
Admissions Team Co-Lead
|
Student Services
|
√
|
[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
|
