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IOC MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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· IMPLEMENTATION OVERSIGHT COMMITTEE
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Date
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Thursday, 4/12/07
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Time
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8:30 a.m.
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Location
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PCR
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Room #
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112 (PCR)
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Call-in #
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Facilitator
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Scribe
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Kelli Loughrige
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Approval of 3/29/07 IOC Minutes:
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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2
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TEAM REPORTS:
CHANGE MANAGEMENT: No report.
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Aaron Hilliard & Diane Krasnewich, Team Co-Leads
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2
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CORE: No report.
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Kelley Conrad, CORE Team Lead
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2
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Colleague Financial: No report.
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Rosemary Zink, Financial Team Lead
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2
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Human Resources: No report.
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Mary Smith, Human Resources Team Lead
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2
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Student Services: Student Academic Management: Please see “Decisions Made” ID 2. Please see “Action Item” ID 1. Jean reported the that the Team is worked Mon., Tues., and Wed. nights testing 400 students for conversion and finish this week. The Team continues to test patches and R18 Test. Patricia stated that inputting the courses into Live should be done today. Teresa commented that last night’s session was a good one and Jean added that it was a full crew.
A/R: No report.
Admissions: No report.
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Jean Roberts, Student Services Team Lead
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2
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Financial Aid: Please see “Decisions Made” ID 3 & 4. Please see “Action Item” ID 2.
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Bruce Wierda, Financial Aid Team Lead
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2
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Technical: Kamlesh informed that currently WebAdvisor was down and being work on. He encouraged all to inform OIT ASAP please if they see any problems with the system. Active Apply will be Live within a week or so. Patricia reported that she and Perry are working on uploading the ISERS. There are speed issues with the clone. Kamlesh recommended creating a second clone because all ran fine in test so maybe there is an error in the first clone. Kamlesh inquired and Bruce confirmed that yes the FA Team is taking baby steps towards packaging this week. Conversion of the Student Module from Tip to Colleague will be done at the end of June, history on students, etc. is moved over, explained Rosemary. Bruce will still have to close out the summer semester for FA on the old system so what that means for the summer semester Records/Registration and Finance Services departments will have to enter information in both the old and new system.
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Kamlesh Sanghvi, Technical Team Lead
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2
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Communications: Julie reported the Team is meeting next week. She asked for clarification on Live dates so as to when to have the parties. Discussion occurred on having separate module parties or to have one big party at the end. Teresa recommended not having the party till Fall 2008 so faculty could be present.
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Julie Weller, Communica-tion Team Lead
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3
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Other Issues: None.
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Teresa stressed to please contact Perry Goodwin, Joan Jolman or Patricia Werly with questions before contacting a trainer because some financial charges are being accrued.
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Team Leads
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HIGH
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7/27/06
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Present the addition of Curriculum Management Val Codes, Curriculum Management Files, Curriculum Management Default Parameters and approvals to President’s Cabinet for information:
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Jean Roberts
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Done
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Emailed 4/12/07 to President’s Cabinet by Kelli Loughrige
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2
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Present the addition of “FE” code, Colleague Financial Aid Codes and Val Codes approvals to President’s Cabinet for information:
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Bruce Wierda
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Done
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Emailed 4/12/07 to President’s Cabinet by Kelli Loughrige
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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Motion that the minutes of the FIT Implementation Oversight Committee of March 29, 2007 be approved as presented:
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Rosemary Zink
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Julie Weller
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Unanimous
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2
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Motion to add Curriculum Management Val Codes: OC, CE, TR, LS, D, W, M, T, 100, 200, CE, DEV, A, I, P, O, F, HON, DEV, OCC, APPR, COOP, INT, M, T, W, TH, F, S, SU, W, D, PAC, IW, ID, PANC, NC, X, A, I, P, O, T, A, C, P, H; Curriculum Management Files: MACRAO, DIPL, CERT, PROF, AC, AP, CEUS, CLEP, IN, LEAP, CE, MISC, TR, LAB, CS, MA, RR, FS, TR, AD, PR, PO, DL, MI, L&L, EDUC, EDMI, EDCD, EDSE, EDFC, EDIT, ACCT, BUSE, MGMT, MKTG, CISA, CISP, CISC, CISN, CISR,CISO, OSEA, OSEP, OSEI, OSEL, OSEM, ELTB, ELTR, GRDE, AUTO, CADD, MACH, MATT, WELD, IT, CJCO, CJLA, NURS, RSPT, PPSC, CALC, IMUN, PHYS, HSEV, BKGR, NET, ORIEN, SOFT, MUEX, NR, R1, R2, UN, YEARFA, YEARWI, YEARSU, FA, WI, SU, ah, anth, art, astr, at, boil, bus, bcom, chem., css, com, cad, cis, cj, dnc, econ, ed, eltc, eltr, engr, eng, asl, fr, ger, span, geog, geol, gr, grd, he, hist, hum, mt, met, msth, math, mu, nur, phil, pea, pep, phsc, phys, psci, psyc, RDG, RE, REC, RT, SOC, AMT, HP, QC, TECH, TMAT, TH, W, WS, ICS, CEACT, CEBLD, CEENR, CEHAZ, CECER, CEGOV, CELNG, CEDEN, CEREC, CEHLT, CEPRO, CEPRI, CEONL, FINARTS, LANG, LIT, NATSCI, SOCSCI, ICS, CSCI; Curriculum Management Default Parametersfor approval for President’s Cabinet for information as presented:
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Email approved from Diane Krasnewich, Jean Roberts, Kamlesh Sanghvi, Mary Smith, Teresa Sturrus, Julie Weller, Bruce Wierda and Rosemary Zink. Email sent stated that silence would be taken as a tactical approval; did not receive an email from Kelley Conrad (out of the office), Aaron Hilliard, George Maniatas and Patricia Werly.
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Approved on Tues., 4/10/07.
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3
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Motion to add ACAD.PROGRAM.TYPES code: “FE” Financial Aid Eligible for approval for President’s Cabinet for information as presented:
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Bruce explained via email that this would be a secondary code and would work with all other codes. Since you are able to list several different "Types" in this field, this would be added to the end. We would use this code to write rules identifying students that have applied for financial aid and are enrolled in an aid eligible program.
Email approved from Diane Krasnewich, Mary Smith, Teresa Sturrus, Julie Weller and Rosemary Zink; approval received via phone from Jean Roberts, Kamlesh Sanghvi, Patricia Werly and Bruce Wierda. Email sent stated that silence would be taken as a tactical approval; did not receive an email from Kelley Conrad (out of the office) and George Maniatas.
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Approved on Wed., 4/11/07.
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4
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Motion to add Colleague Financial Aid Codes: 07FALL, 08WTR, 08SUM, 2008FA, 2009WI, 2009SU, FF, FFD, FS, FSD, FW, FWD, PELL, SS, SSD, WS, WSD, WW, WWD, FFX, HFX, LFX, QFX, XFF, XFX, ACG1, ACG2, ALTLN, FWS, GSL, INST, MWS, OUTSC, PELL, PLUS, SEOG, STATE, USTF, FACG1, FACG2, FPELL, FPLUS, FSEOG, FSUB, FSUB2, FSUB3, FUNS, FUNS2, FUNS3, FWS, IATHL, IBLGD, IBT32, IBT35, IBTHS, IBTOG, ICOUN, ILEAD, IPBS, MAPT, MCOMP, MEOG, MERIT, MWS, OUTS, A, D, E, M, O, P, R, TUIDID, TUIDOD, TUIDOS, TUIIID, TUIIOD, TUIIOS, RMBRDD, BOOKS, MISC, TRANSIN, TRANSOU, TECFEE, REGFEE, PROFJUD, DEPCARE, RMBRDI, CLASSFEE, EXCTHRS, FAD07GDN, FAD07MIL, FAD07AWD, FAT07GDN, FAT07MIL, FAT07AWD, CBAID, FGRNT, STATE, WORK, FAC07AWL, FAC07BT, FAC07BTR, FAC07CIT, FAC07DCL, FAC07DHS, FAC07DIV, FAC07DRG, FAC7DRL, FAC07DTH, FAC07ELL, FAC07GD1, FAC07GD2, FAC07GD3, FAC07GD4, FAC07GD5, FAC07GD6, FAC07GPA, FAC07HSC, FAC07HST, FAC07ISR, FAC07LAP, FAC07LEN, FAC07LEX, FAC07LID, FAC07LIF, FAC0711, FAC07MRG, FACO7NMR, FAC07NUM, FAC07OVP, FAC07PJ, FAC07PKG, FAC07PTX, FAC07REJ, FAC07SEL, FACO7SLN, FAC07SSN, FAC07STX, FAC07SUM, FAC07VA, FAC07VE1, FAC07VW, FAC07VWD, FAC07VWI, FAC07WBL, FAC07WOC, FACXXACG, FACXXBC, FACXXDDS, FACXXDRL, FACXXENT, and FACXXHST; and Val Codes: S, U, P, CP, X, M, and W for approval for President’s Cabinet for information as presented:
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Discussion on what, by whom or if codes needs approval occurred.
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Bruce Wierda
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Kamlesh Sanghvi
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Unanimous
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Invited Participants
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ID
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Name
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Title
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Department
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1
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Kamlesh Sanghvi
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Project Co-Chair & Technical Team Lead
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OIT - SunGard Higher Education Managed Services
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√
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2
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Teresa Sturrus
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Project Co-Chair
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Academic Affairs
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√
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3
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Rosemary Zink
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Project Co-Chair & Financial Team Lead
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Financial Services
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√
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4
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Kelley Conrad
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CORE Team Lead
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Counseling
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N
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5
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Perry Goodwyn
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Systems Consultant
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SunGard Higher Education Managed Services
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N
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6
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Aaron Hilliard
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Change Management Team Co-Lead
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Human Resources
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√
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7
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Diane Krasnewich
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Change Management Team Co-Lead
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Math/Science
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√
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8
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Kelli Loughrige
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Scribe
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President’s Office
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√
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9
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Jean Roberts
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Student Services Team Lead
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Records/Registration
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√
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10
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Mary Smith
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Human Resources Team Lead
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Human Resources
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√
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11
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Julie Weller
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Communication Team Lead
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Public Information
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√
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12
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Patricia Werly
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Systems Analyst
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OIT - SunGard Higher Education Managed Services
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√
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13
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Bruce Wierda
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Financial Aid Team Lead
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Financial Aid
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√
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14
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George Maniates
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Admissions Team Co-Lead
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Student Services
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N
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
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