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IOC MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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· IMPLEMENTATION OVERSIGHT COMMITTEE
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Date
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Thursday, 3/15/07
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Time
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8:30 a.m.
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Location
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PCR
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Room #
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112 (PCR)
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Call-in #
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Facilitator
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Scribe
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Kelli Loughrige
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Approval of 2/22/07 IOC Minutes:
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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2
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TEAM REPORTS:
CHANGE MANAGEMENT: Diane urged everyone to respond to their invitation for the seminar on 3/28/07.
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Aaron Hilliard & Diane Krasnewich, Team Co-Leads
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2
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CORE: Kelley sent in a written report. Please see “Decisions Made” ID 1 and 2. Please see “Action Items” ID 1.
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Kelley Conrad, CORE Team Lead
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2
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Colleague Financial: No report.
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Rosemary Zink, Financial Team Lead
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2
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Human Resources: No report.
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Mary Smith, Human Resources Team Lead
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2
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Student Services: Student Academic Management: No report.
Admissions: George reported that the Team is mapping fields in Active Apply and all will be confirmed this afternoon. It is almost ready to go. Rosemary complimented on the Active Apply demo presented last week.
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Jean Roberts, Student Services Team Lead
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2
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Financial Aid: Bruce reported that he has been devoting most of his time in the past 3 weeks getting ready for Colleague conversion. It is getting real close, the next week or two. Perry and Patricia are working on data conversion in order to draw on the ISERS.
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Bruce Wierda, Financial Aid Team Lead
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2
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Technical: No report.
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Kamlesh Sanghvi, Technical Team Lead
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2
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Communications: No report.
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Julie Weller, Communica-tion Team Lead
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3
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Other Issues:
Kamlesh informed that there will be an “update to date” Datatel presentation to the Board of Trustees at the Study Session on Monday, 3/19/07 in Caesar Lounge.
Rosemary reported that the DUG Conference went well. Two Members are still there today for training. She mentioned that it was easier this time around to gather information from others having gone through the conversion process further. A lot of great contacts were made.
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Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Teresa stressed to please contact Perry Goodwin, Joan Jolman or Patricia Werly with questions before contacting a trainer because some financial charges are being accrued.
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Team Leads
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HIGH
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7/27/06
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Present the addition of codes: “A” for Active and “M” for Merged to PERSONAL.STATUSES; and codes: “HSR1”-HS Rigorous Degree 1, “HSR2”-HS Rigorous Degree 2, “HSR3”-HS Rigorous Degree 3 and “HSRN”-HS Rigorous Degree No to TRANSCRIPT.TYPE recommendations to President’s Cabinet for approval:
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Kelley Conrad
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Closed
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Approved by President’s Cabinet via email, 3/16/07
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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Motion that the minutes of the FIT Implementation Oversight Committee of February 22 2007 be approved as presented:
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Mary Smith
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Kamlesh Sanghvi
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Unanimous
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2
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Motion to add codes: “A” for Active and “M” for Merged to PERSONAL.STATUSES be approved for recommendation for President’s Cabinet for approval as presented:
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Kamlesh Sanghvi
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Teresa Sturrus
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Unanimous
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3
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Motion to add codes: “HSR1”-HS Rigorous Degree 1, “HSR2”-HS Rigorous Degree 2, “HSR3”-HS Rigorous Degree 3 and “HSRN”-HS Rigorous Degree No to TRANSCRIPT.TYPE be approved for recommendation for President’s Cabinet for approval as presented:
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Bruce explained that there is a new program this year called the “Academic Competitiveness Grant” these transcript types are the identifiers to report to COD in order in order to get the federal funds. These codes will not change in Admissions. Diane asked if the faculty could have access to these in order to target students interested in higher level classes. Bruce answered it will be in CORE therefore they will be accessible.
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Teresa Sturrus
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Mary Smith
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Unanimous
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Invited Participants
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ID
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Name
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Title
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Department
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1
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Kamlesh Sanghvi
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Project Co-Chair & Technical Team Lead
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OIT - SunGard Higher Education Managed Services
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√
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2
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Teresa Sturrus
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Project Co-Chair
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Academic Affairs
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√
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3
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Rosemary Zink
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Project Co-Chair & Financial Team Lead
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Financial Services
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√
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4
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Kelley Conrad
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CORE Team Lead
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Counseling
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N
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5
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Perry Goodwyn
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Systems Consultant
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SunGard Higher Education Managed Services
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√
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6
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Aaron Hilliard
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Change Management Team Co-Lead
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Human Resources
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N
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7
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Diane Krasnewich
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Change Management Team Co-Lead
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Math/Science
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√
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8
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Kelli Loughrige
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Scribe
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President’s Office
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√
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9
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Jean Roberts
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Student Services Team Lead
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Records/Registration
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N
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10
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Mary Smith
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Human Resources Team Lead
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Human Resources
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√
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11
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Julie Weller
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Communication Team Lead
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Public Information
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√
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12
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Patricia Werly
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Systems Analyst
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OIT - SunGard Higher Education Managed Services
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√
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13
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Bruce Wierda
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Financial Aid Team Lead
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Financial Aid
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√
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14
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George Maniates
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Admissions Team Co-Lead
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Student Services
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√
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
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