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SAM MINUTES

 
 

Meeting Logistics

 

Project
Colleague – Student Services Module
Topic
·          Student Academic Management Team
Date
January 18, 2006
Time
10:00 a.m.
Location
SCHE
Room #
1300
Call-in #
 
Facilitator
Jean Roberts
Scribe
Chris Nowak/Kathy Krentz

 
Discussion Items and Summary
 

ID
Discussion Item/Summary
Facilitator
1
Approval of January 11, 2007 Meeting Minutes
 
Jean
2
New Team Member – Welcome Mary Ottman (Testing) to the SAM Team.
Jean explained to the team that Testing has been moved to the SAM team from the Admissions Team. (NONC)
Jean
3
Chris, Jean and Sche’ will be in Active Apply training on Friday until 2:00 p.m. 
Terri will lead the SAM work session.
Jean
4
Criminal Justice: Posting of degree for conversion.
While working on programs for conversion it was discovered that the ASA Criminal Justice degree was entered several different ways into the Curriculum Code file in TIP depending on who entered this information. How will this degree be converted into Colleague if the code of (900F) is the same but the name changed?
Chris, Jean Lynne, Bob and Al Barreto met to discuss the listing of the Criminal Justice degrees. What is the best way to clean this up and yet be clear for the student?
  • 1998 Associate in Science and Arts – Criminal Justice
  • 2000 Criminal Justice – Law Enforcement
  • 2002 Science and Arts/Criminal Justice
It was determined that the emphasis should be listed as separate degrees. 
i.e.: Law Enforcement or Corrections. This will include separate CIP codes and the opportunity to market the different degrees.
   We will now offer:
  1. Associate in Science and Arts – Law Enforcement
  2. Associate in Science and Arts – Corrections
  3. Associate in Applied Science – Law Enforcement
       4.    Associate in Applied Science - Corrections
Jean
5
Compass Testing:
Mary asked when we are going to start entering Compass testing into Colleague. Will the results be entered in TIP or Colleague? When will we do the conversion for Testing? Jean explained that while she and Mary met with Pat Werly regarding the conversion scores from Nelson-Denny into Colleague there has not been a final decision when the conversion will be. Jean advised Mary to meet with George Maniates to address these issues as it is under the Admissions side of the house.
Jean
6
Approval of NONC Codes for Compass Math:
    COMP.MPRE = COMPASS PreAlgebra
    COMP.MALG = COMPASS Algebra
    COMP.MCALG = COMPASS College Algebra
    COMP.MTRIG = COMPASS Trigonometry
Jean
7
Wait List Default (WLDF) – Doug set up email communication. Test more during Live SIM.
Jean
8
Review reports for FI, CU, AC, Registration by Feb. 15
Jean
9
Patches:
Will be delivered on February 6, 2006 and due on February 16, 2006
Jean
10
MACRAO:
Bruce Wierda informed the Team Leads members that MACRAO can not be listed as a program on the application because it is not Financial Aid eligible. Discussion ensued regarding listing it as a Certificate, which would still apply towards our “Successful Completion Rate.” Further discussion campus wide will be needed at this time.
Jean

 
Decisions Made
 

ID
 
Decision Item
 
Discussion
Motion
Second
Approval
1
Approval of January 11, 2007 Meeting Minutes as amended
Added Motion by Vilene and Second by Chris to Decisions Made Item #3.
Lynne Wood
Vilene Rodgers
Unanimous
2
Approval of CJ Programs
CJLA.ASA – Criminal Justice-Law   Enforcement – Associate in Science and Arts
CJCO.ASA – Criminal Justice – Corrections – Associate in Science and Arts
ZCJUS.ASA – Criminal Justice – Associate in Science and Arts
Vilene Rodgers
Lynne Wood
Unanimous
3
Approval of NONC tests for Math
COMP.MPRE    COMPASS PreAlgebra
COMP.MALG    COMPASS Algebra
COMP.MCALG COMPASS College Algebra
COMP.TRIG     COMPASS Trigonometry
Jean Roberts
Lynne Wood
Unanimous

 
Continuous Action Items
 

ID
Action Description
Comments
Owner
1
Update Decision Workbook
 
Lynne, Jean
2
Practice Registration Activities in Test
 
Terri, Chris, Bea
3
Practice Grading
 
Bea, Jean
4
Practice Transcript Processing
 
Bea, Jean
5
Add more courses/sections to terms for testing
Add courses/sections for top 10 academic programs to 2007WI and 2007SP
Judy, Kathy
6
Practice Graduation Processing
 
Chris, Jean

 
Prior Action Items
 

ID
Action Description
Comments
Owner
Status
Planned Completion
1
Confer with HR:
>Determine specific instructional methods (ISTM), instructional load formulas
>Faculty Qualifications and Non-instructional assignments
 
(Coordinate with OIT)
 
 
 
 
 
Judy, Kathy
 
Judy, Kathy, Jean
 
Open
 
2
>Review CU/FI Inquiry, Processing/Reporting screens
>Procedures Manual and Workflows
Review FI Val Codes; creating faculty members and related screens – who does what, when, etc.
Judy, Lynne
Open
 
3
Determine Academic Standing Rules for Part-time Students (ALST)
Computed columns needed for part-time students over multiple semesters
Patricia
Open
 
4
Practice student academic standing codes in “Test”
GOOD, DEAN, PRES, PROB1, PROB2, DISM
Jean, Chris, Terri
Open
 
5
Put end date on LG grades
(After conversion)
Jean
Open
 
6
Review:
-Course/Section Notation Messages (ORES)
-Pre-/Co-req Review
Discuss with Academic Affairs, Dept. Chairs and appropriate faculty to update/revise
Judy
Open
 
7
CIP Codes 
Only the CIP codes assigned to MCC programs will be entered in Colleague (manually). Judy will follow up with Patricia and VP Ferrentino regarding code revisions and data conversion issues from TIP. 
Jean, Judy
Open
 
8
Review Academic Records Code files/Valcode tables
Additional codes will need to be decided and entered in Test
SAM Team
Open
 
9
Compile list of current Legacy “Curriculum” reports
Doug will compare with Colleague-delivered reports
Judy
Open
Oct. 2006
10
Review posting “Credentials” (Other Certifications)
Include CE, Phlebotomy credentials, other training programs
SAM Team
Open
 
11
STUDENT.SPECIAL.
SERVICES Valcodes
Confer with Janice Alexander regarding code options. Three codes in R18Test: D Early Alert, T Tutor Required and P On Probation. The decision workbook lists more codes. 
Vilene
Open
 
12
Approve FED.COHORTS
Per review with Doug, “Transfer” codes will not be used at this time. Need to decide “First Time” and athletic Cohort Codes (Tech Prep)
Jean
Open
 
13
Approve STUDENT.
REMARK.TYPES
A Academic, B Behavioral, and P Personal recommended. Review codes in Test for SEVIS reporting, special processing, security and special needs concerns. Needs to be reviewed further. 
Jean
Open
 
14
Inactive PROG Codes: PPSC.AAS, PPSC_CERT, WCMB.AAS
The Tech Dept. will suggest that these be “inactivated”; they will be coded as such in Colleague.
Jean
Open
 
15
Approval to use STRK Student Remarks only for Counselors
Discussion involved personal counseling vs. academic advising, FERPA and record subpoena concerns. This issue will be reviewed further with MCC administrators. 
Jean
Open
 
16
Approval of Hiatus Codes (HIAT)
Review and compare Hiatus vs. Withdrawal (HIAT/WTHR); has IPEDS reporting implications. 
Jean
Table
12/13/06
17
Approval of AC Val Code HIATUS.STATUSES
Recommended codes: N Notified of return, W Will get in touch soon, D Do not try to contact, and A Approved. This issue will receive further review with Hiatus and Withdrawal codes. 
 Jean
Open
12/13/06
18
Conversion Testing
 
SAM Team
Open
2-27-07

 
NewAction Items
 

ID
Action Description
Comments
Owner
Status
Planned Completion
1
CU VAL codes for Section .Statuses
Codes in Test: A Active, C Canceled, P Pending, H Hold for Cancellation, F Frozen, T Test. Research use of R Revised.
Judy, Kathy
Tabled
1/25/07
2
Faculty Information Val Code Tables
Review and finalize
Judy, Lynne
Tabled
1/25/07
3
FI Codes Files
>Review usage of ADVR Advisor Rules, COTY Campus Organization Types, ROLE Roles
>FIDE Faculty Information Defaults; includes special subroutine for workload calculation (Doug recommended NOT using - Nov. 6 remote)
>Don’t use Faculty Information rules - Advisor Assignment
Jean, Judy, Lynne
Tabled
1/25/07
4
Review reports for FI, CU, AC, Registration
 
ALL Team Members
Open
2/15/07

 
 
Announcement:
 
Friday, Feb. 9 - Remote Consulting 2:00-4:00 p.m. (Room TBA)
 
 
Invited Participants