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ID
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Item Description
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Comments
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Owner
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Planned Completion
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1
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Privacy Code
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PENDING
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Kelley, Pat
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2
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Directory Information
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PENDING
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Mary, Brenda
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3
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Revise Protocol for:
-Return Mail
-Deceased Individuals
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Kelley will research and revise recommendations.
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Kelley
(6/27/06)
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4
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Library needs re: Personal data changes procedure
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Contact Carol Briggs-Erickson – currently receives a list of changes from Records.
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Beda
(5/23/06)
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5
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ADDRESS.TYPE Usage Protection by Module
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Perry explained the address hierarchy process and will check on usage control. Security issue?
11/14 – Patricia will check with Perry.
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Brenda, Perry
(6/13/06)
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6
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Organization Data:
(ORGP, AORG)
-Develop Protocol for Adding and Changing Data
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> Reconsider EMPLOYMT.TYPES Valcodes: School Principal, Corporate Contact, Director, Employee, Officer, President, Counselor, Sales Representative, HR Director, Matching Gift Contact, and Board Member. Reduce, simplify and/or condense options. Noted: These codes will be used in conversion only and not carried over to R19.
Research/review role and contact issues in R18 Test.
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Kelley,
OIT, Perry
(6/13/06)
Kelley, Kathy, Beda
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7
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Revised Protocols
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Revise all protocols and send to CORE Team members for their approval.
11/14 - Will put on shared drive for all to review.
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Kelley
(5/16/06)
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8
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Data Record Forms:
Add, Update
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Kelley will write instructions for each form, review forms with MCC staff, (IOC). Kathy will review Datatel documentation and various samples for protocol standards, and determine what’s automatic in Colleague re: capitalization, punctuation, etc.
11/14 – Forms revised and printed for trial use.
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Kelley,
Patti, Kathy
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9
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Master Calendar
(CMPC, CMPS)
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Colleague “master” calendar data entry and responsibility need to be addressed; MCC’s academic calendar, contractual commitments, and other closure dates (EMS) need to be considered.
Kelley will meet with Rosemary Zink, Judy Eistedt, and Lois Smith to discuss.
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Kelley
(10/17/06)
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Needed in “LIVE”
and “TEST” (for Live SIM)
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10
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CIP Codes
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Judy Eistedt is compiling a list of codes used by MCC for CORE approval. CIP code errors must be fixed (specifically “general education” coding). Needed ASAP for data conversion.
11/21 – Final list to Jean Roberts and VP Ferrentino for their review.
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Kelley
(10/17/06)
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12/01/06
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11
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Student Re-apps/
Reactivation
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Team members feel this is a Student Services function and that dept. should determine specific record maintenance responsibility. If that is the decision, previously approved protocol must be revised and approved via the FIT Project system. Kelley will follow up with George and Jean.
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Kelley
(10/24/06)
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12
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Basic Colleague Training
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Dissemination of general information, various dept. Colleague data maintenance responsibilities, and explanation of the new forms and tentative procedures may be needed. All team members are asked to note any training concerns or questions identified during the FIT Town Meetings, Nov. 16.
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Kelley
(10/24/06)
All Team Members
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13
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Data Dictionary
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Development of a “Data Dictionary” to define global terms used in Colleague and for reporting; possibly a Word document in a shared CORE folder including (column headings): 1) MCC Word or Phrase, 2) Colleague Word or Phrase, 3) Definition, 4) Colleague Module(s), and 5) Entered By (1st init, LN). It was suggested that this format be shared for use by all teams, and their input requested.
Kelley will take this issue to IOC for discussion. Sample form available on shared drive for all team members to use/review.
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Kelley, Patti
(10/24/06)
All Team Members
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14
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Code Needs: Special Pops
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Donella continues to review codes used for special populations, both in CORE and SAM.
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Kelley
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15
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Additional Code – Institutional Hierarchy
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Code needed for Athletic Training; HR suggests ATHT. Placement of this code under the Athletic Dept. ATHL (Gene Gifford), SS Student Services seems appropriate.
11/14 – Approved by IOC, to President’s Cabinet for a vote via email.
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Mary, Beda
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16
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Protocol for Entering “Contact” Information for Organizations/ Institutions
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Since a person (NAE) record is created in Colleague for contacts, will the same data be required (i.e. SSN, birth date, legal name, etc.)
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Kelley
(11/14/06)
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