SAM Team Minutes 10-26-06

Colleague – Student Services Module

· Student Academic Management Team

Discussion Items and Summary

Discussion Item/Summary

Approve Meeting Minutes for October 13 and 19, 2006

Approval to add P/NP – Pass/No Pass as a Grade Scheme: To prevent instructors from giving P/NP grades for courses that require A-E grades; as discussed with Doug during consulting.

Approval to remove P and NP from UG Grade Scheme: In accordance with adding grade scheme above; per Doug.

Approval to add Grade Scheme NC Non Course – Grade codes listed in next item (#5)

Approval to add Grade Codes: AC Articulated Credit, AP Advanced Placement, EX Credit by Examination, LE Credit for Life Experience, and WE Work Experience to the NC Non Course Grade Scheme – Needed for conversion

Approval of APPL.TEST.SOURCES Val Codes: AP Advanced Placement, CL CLEP, LG Legacy –These codes are needed for conversion. COMPASS and/or ACCUPLACER can’t be used because no scores exist in history. Discussion included the transfer of previous testing using the above codes and the possibility of equating to a new test. This issue will be discussed with Doug for further review.

Approval to delete Part-time in STUDENT.LOADS – because we use more specific terms (less than half, half time, three-quarter time, etc.)

Approval to add special processing code of “1” to Three-Quarter time in STUDENT.LOADS

Approval to keep POE Port of entry info and DIS Disciplinary info, with special processing codes attached, in Val Code STUDENT.REMARK.TYPES – Generally used for SEVIS reporting, keep per Doug.

Formal Approval of Additional NONC TEST Codes that were emailed to members: ACCU.MACCUPLACER Math Test, ACCU.RACCUPLACER Reading Test, ACCU.WACCUPLACER Writing Test, COMP.MCOMPASS Math Test, COMP.RCOMPASS Reading Test, COMP.WCOMPASS Writing Test, ACT.CACT Composite, CHEMToledo Chemistry, MEAPMEAP Legacy, CIS100CIS 100 Placement. These codes were approved by IOC today. There was discussion regarding placement vs. prereq waiver tests, dummy course set-up, minimum competency.

Vilene and Kelley Conrad questioned other tests; i.e. CIS 110 and 120, additional CLEP tests. Jean and Chris will be reviewing any additional testing to be sure data is current before going live. Mary Ottman shared concerns from the English Dept. regarding test scores; specifically if test scores would be the same format as recorded in TIP. Since we will likely be changing to standardized testing such as COMPASS or ACCUPLACER, the scoring will change accordingly and be transferred electronically.

Approval to Inactivate PROG Codes: PPSC.AAS, PPSC_CERT (Pulp and Paper Science), WCMB.AAS (World Class Manufacturing) – Lynne will take this issue to IAC for approval before action is taken in Colleague.

RYAT Codes being reviewed by Student Team Leads – Since dates set here affect other modules; Student Team Leads (Jean, George, Perry, Rosemary, Brenda, Lois, Chris, and Bruce) will discuss dates required for various reporting purposes, etc. Kathy noted that in the 17Educ account, there were different terms entitled “Reporting”, perhaps this was done to accommodate modules for purposes other than registration.

RGST Registration Statement – Ownership being reviewed by Student Team Leads. This print-out lists both the student schedule and billing information. Since tuition rates may not be set before registration, use of this form and other processes are being discussed.

Live Sim Update – Jean will email info from Doug. Student Team Leads are working together to coordinate processes and flow for selected scenarios. There will be another Live Sim in Feb., predominantly covering Web Advisor.

STTC: Who’s tracking Student Types – Being reviewed by Student Team Leads. Specifically maintenance of: MIIND Michigan Indian, SAM SAM Waiver, and VLC Virtual Learning Coll

Remote Consulting – November 6, 10:00 a.m.-12:00 p.m. Jean will send a list of items to cover; additional questions should be sent to her.

SAM Team Assignments: Jean will have specific tasks for tomorrow’s work session. More testing will include another ISIR student data transfer, admission processing, registration in MCC’s top 10 programs, grading, etc.

>To IAC for approval – Minimum grade of “C” required for transfer credit; default grade of “E” for all open incompletes

>Colleague Milestones – Jean distributed a list of projected dates (as of 9/20/06) for information; most involve Web Advisor.

>Tentative Registration Dates – Jean will work with VP Brooks and AVP Maniates on tentative reg dates for the next year. Colleague and TIP parallels will be necessary.

Approve Meeting Minutes for October 13, 2006

Approve Meeting Minutes for October 19, 2006

With correction of date to October 13 for previous meeting minutes

Add Pass/No Pass Grade Scheme

P/NP Pass/No Pass

Remove P and NP from UG Grade Scheme

Remove the following: P Pass

Add Non Course Grade Scheme and appropriate Grade Codes

Additional Grade Scheme Code:

Additional Grade Codes:

AC Articulated Credit

AP Advanced Placement

EX Credit by Examination

LE Credit for Life Experience

Delete P Part-time in STUDENT.LOADS

Add special processing code to Three-Quarter time in STUDENT.LOADS

Add number “1” special processing code to T Three-Quarter Time

Keep POE and DIS codes in STUDENT.REMARK.TYPES Val Code

POEPort of entry info

(with special processing of 3)

DIS Disciplinary info

(with special processing of 13)

Approve Additional NONC TEST Codes

(Majority Passed via email)

Add to PLCE Placement Test:

ACCU.M ACCUPLACER Math Test

ACCU.R ACCUPLACER Reading Test

ACCU.W ACCUPLACER Writing Test

COMP.M COMPASS Math Test

COMP.R COMPASS Reading Test

COMP.W COMPASS Writing Test

ACT.C ACT Composite

CHEM Toledo Chemistry

MEAP MEAP Legacy

CIS100 CIS 100 Placement

Continuous Action Items

Action Description

Update Decision Workbook

Practice Registration Activities in Test

Terri, Chris, Bea, Darlene

Practice Transcript Processing

Add more sections to terms for testing

Add sections to 2007WI and 2007SP

Practice Graduation Processing

Prior Action Items

Action Description

Planned Completion

>Determine specific instructional methods (ISTM), instructional load formulas

>Faculty Qualifications and Non-instructional assignments

(Coordinate with OIT)

>Review CU/FI Inquiry, Processing/Reporting screens

>Procedures Manual and Workflows

i.e., creating faculty members & related screens –who does what, when, etc.

Determine Academic Standing Rules for Part-time Students (ALST)

Computed columns needed for part-time students over multiple semesters

Practice student academic standing codes in “Test”

GOOD, DEAN, PRES, PROB1, PROB2, DISM

Put end date on LG grades

-Notation Messages (ORES)

Discuss with Academic Affairs, Dept. Chairs and appropriate faculty to update/revise

Only the CIP codes assigned to MCC programs will be entered in Colleague (manually). Judy will follow up with Patricia and VP Ferrentino regarding code revisions and data conversion issues from TIP.

Review Academic Records Code files/Valcode tables

Additional codes will need to be decided and entered in Test

Develop Testing Scenarios

To be used for live simulation (Dec.)

Withdrawal Reasons (IPEDS)

What was reported in the past?

Patricia will review what’s in Colleague for IPEDS reporting

Compile list of current Legacy “Curriculum” reports

Doug will compare with Colleague-delivered reports

Review posting “Credentials” (Other Certifications)

Include CE, Phlebotomy credentials, other training programs

Student Services

SAM MINUTES

Meeting Logistics

Student Services

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SAM MINUTES

Meeting Logistics