SAm Team Minutes 10-13-06

Colleague – Student Services Module

· Student Academic Management Team

Discussion Items and Summary

Discussion Item/Summary

Approval of October 5, 2006 Minutes

Approval of STUDENT.ACAD.CRED.STATUSES as delivered by Datatel. Per discussion with Doug, special processing attached, do not change. Lynne noted that the workbook included “DR Deregistered” instead of “NP Non Payment”. Code and description likely changed by ARCR team; appropriate processing attached.

Approval of AC Valcode COUNSELOR.TYPES – Codes recommended per discussion with MCC Counseling and Special Services staff.

Approval of STUDENT.LOADS – T Three-Quarter Time was added to the list. The need for P Part-Time was discussed and will be reviewed separately.

Approval of STUDENT.TERM.STATUSES as delivered by Datatel. Do not change; critical special processing attached as explained by consultant.

Approval of STUDENT.REMARK.CODES – Reviewed with Counselors; recommended more appropriate codes than what appears in test and decision workbook.

Approval of STUDENT.REMARK.TYPES: A Academic, B Behavioral, P Personal Discussion regarding SEVIS reporting, different codes included in test and workbook, some have special processing. Further review needed.

Approval of WLDF – Waitlist Defaults: (Also CDEF) Codes in Test were reviewed and discussed. Review of Communications Management codes will take place after more CM training.

Other: Review NOTE.CODES (NOTC) for next meeting.

Approval of October 5, 2006 Minutes

Approval of STUDENT.ACAD. CRED.STATUSES

Approve as entered in Test:

PR Preliminary Equiv Eval

TR Transfer Equiv Eval

NC Noncourse Equivalency

Approval of AC Valcode COUNSELOR.TYPES

As recommended by Counseling:

Approval of STUDENT.LOADS

Approve as delivered:

L Less than Half Time

T Three-Quarter Time

Approval of STUDENT.TERM. STATUSES

Approve as delivered:

Approval of STUDENT. REMARK.CODES

Approve recommended codes:

Approval of STUDENT. REMARK.TYPES

Tabledfor further review.

Approval of WLDF – Waitlist Defaults

Approve following default codes:

Allow Course Waitlist Default YES

Enroll Number of Days Default 3

Multiple Sections Default YES

Continuous Action Items

Action Description

Update Decision Workbook

Practice Registration Activities in Test

Terri, Chris, Bea, Darlene

Practice Transcript Processing

Add more sections to terms for testing

Add sections to 2007WI and 2007SP

Practice Graduation Processing

Prior Action Items

Action Description

Planned Completion

>Determine specific instructional methods (ISTM), instructional load formulas

>Faculty Qualifications and Non-instructional assignments

(Coordinate with OIT)

>Review CU/FI Inquiry, Processing/Reporting screens

>Procedures Manual and Workflows

i.e., creating faculty members & related screens –who does what, when, etc.

Determine Academic Standing Rules for Part-time Students (ALST)

Computed columns needed for part-time students over multiple semesters

Review Ed CERT Programs with Z prefix

Need to discuss with Education Dept.:

041A Child Develop (MCC Paraprof)

041I Family Services

Practice student academic standing codes in “Test”

GOOD, DEAN, PRES, PROB1, PROB2, DISM

Put end date on LG grades

-Notation Messages (ORES)

Discuss with Academic Affairs, Dept. Chairs and appropriate faculty to update/revise

CIP Code - CU Default Parameters (DEPT)

National CIP Codes will be discussed with appropriate MCC staff members

Review Academic Records Code files/Valcode tables

Additional codes will need to be decided and entered in Test

Develop Testing Scenarios

To be used for live simulation (Dec.)

Withdrawal Reasons (IPEDS)

What was reported in the past?

Patricia will review what’s in Colleague for IPEDS reporting

Compile list of current Legacy “Curriculum” reports

Doug will compare with Colleague-delivered reports

Review posting of “Credentials” (Other Certifications)

Include CE, Phlebotomy credentials, other training programs

Confer with Janice Alexander regarding these code options. Three codes in R18Test: D Early Alert, T Tutor Required and P On Probation. The decision work- book contains a longer list of options.

ALGH Academic Level Grad Honors (Latin)

To be reviewed with appropriate MCC administrators.

Need further review with Patricia and Doug regarding “Transfer” codes; will approve all at one time.

STATUS.REASONS Codes

Jean distributed a sample of “Drop Reasons” used by Delta CC and a draft list she had compiled for discussion.

These codes should be reviewed by all team members and shared with appropriate administrators.

Closed Action Items - None

Action Description

Planned Completion

Approval of STUDENT.

Student Services

SAM TEAM MINUTES

Meeting Logistics

Student Services

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SAM TEAM MINUTES

Meeting Logistics