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STUDENT SERVICES TEAM LEADS MINUTES

 

Project
FIT
Topic
·          STUDENT SERVICES TEAM LEADS
Date
August 14, 2006
Time
9:30 a.m.
Location
Main Campus
Room #
Records Office
Call-in #
 
Facilitator
Jean Roberts
Scribe
Chris Nowak

 
Discussion Items and Summary
 

ID
Discussion Item/Summary
Facilitator
1
Approval of August 7, 2006 minutes.
 
2
AR Report:
Lois Smith reported for the Accounts Receivable Team:
1. Non-refundable fee has been fixed.
·         CRSEF
·         CRSEFN (non-refundable)
2. Testing continues
 
SAM Report:
Jean Roberts reported for the Student Academic Team
Reg. rules entered during training. (Block Registration)
RADIS – Academic Dismissal
RDSPL – Disciple Dismissal
RINTL – International Student
RLIBFN – Library Fine
 
Who is collecting Library fines? Answer yet to determined. Library entering information? George suggested a meeting to work this out, we need to keep things convenient for our students.
 
Non-payment rule yet to be determined
·         3 pay for Fall
·         Block on first drop
·         Payment plan built into Colleague. We learned at the MUG conference that many schools do not use the Colleague payment plan.
 
AIT Report:
Brenda Mitcheltree reported for the Admission Implementation Team
Timeline:
Regular meeting on Wednesday at 2:00 p.m.
Phone training with Troy Nelson on August 25, 2006 regarding Communication Management.
Training on September 22, 2006
 
Several teams are running into time conflicts with meetings because key players are serving on two teams. George will meet with Bruce, Jean and Brenda to work this out.
 
3
Meeting adjourned at 10:00 a.m.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
Issues/Risks
 

 
ID
 
Issue/Risk and Description
 
Owner
 
Importance[i]
Date Entered
Date to Review
1
 
 
 
 
 

 
Action Items
 

ID
Action Description
Comments
Owner
Status
Planned Completion
1
 
 
 
 
 
2
 
 
 
 
 
3
 
 
 
 
 

 
Decisions Made
 

ID
 
Decision Item
 
Discussion
Motion
Second
Approval
1
 
 
 
 
 
2
 
 
 
 
 
3
 
 
 
 
 
4
 
 
 
 
 
5
 
 
 
 
 
6
 
 
 
 
 

 
 
Invited Participants
 

ID
Name
Title
Department
Attend[ii]
1
George Maniates
Associate VP
Admissions
X
2
Bruce Wierda
Director
Financial Aid
X
3
Brenda Mitcheltree
Team lead
Admissions
X
4
Jean Roberts
Director
Records and Registration
X
5
Chris Nowak
Auditor
Records and Registration
X
6
 
 
 
 
7
 
 
 
 
8
 
 
 
 
9
 
 
 
 
10
 
 
 
 
11
 
 
 
 
12
 
 
 
 

 


[i]  4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii]  √: attended meeting; N: not present; S: sent representative; R: representative; G: guest