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STUDENT SERVICES TEAM LEADS MINUTES

Meeting Logistics

Project	FIT
Topic	· STUDENT SERVICES TEAM LEADS
Date	May 22, 2006	Time	9:00 a.m.
Location	HEC	Room #	1106	Call-in #
Facilitator	Jean Roberts	Scribe	Chris Nowak

Discussion Items and Summary

ID	Discussion Item/Summary	Facilitator
1	Approval of minutes of May 1, 2006
2	Admissions Implementation Team – Brenda Mitcheltree 1. Student ID Card – looking at new identification cards. What does Colleague have to offer? The Social Security number will not be printed on the card to comply with FERPA. 2. VAL Codes will be entered into TEST on Friday with the help of Pat Werly 3. Working meeting on May 22, 2006 at 1:00 – 4:00 p.m. 4. CODE Files – Applicant Status – Columns 5. Workbook Status – must be complete before telephone remote on June 6, 7^th with Troy Nelson. 6. Rewrite Admission Letters (Letters to be named for Communication Management.) 7. Questions: Adm Status – Proc Code, APSM App Status File, CORE – Office Code for DOC (Communication Management) two characters. 8. No issues or concerns at this time.
3	Accounts Receivable Team – Lois Smith No decision at this time regarding VAL Codes or CODE files. Just finished training, looking to see what is needed. No decision on STUDENT TYPE at this time.
4	Financial Aid Team – Bruce Wierda Unable to attend. Interviewing for the new Associate Vice President.
3	Student Academic Team – Jean Roberts Training went well. Doug VanDenBerg is the third trainer the SAM team has had. He did a great job. He is knowledgeable and easy to work with.
4	MUG (Michigan Users Group) will be June 8, 2006, at 10:00 a.m. Jean will let the team know what time we will be leaving from MuskegonCommunity College. Chris and Jean will meet with Records and Registration cournter parts. Brenda will meet with Admissons counter parts.
5	Jean will speak with Project Leads to get the LIVE date for AIT and SAM. Cyndi Bryan told Team Leads it would be the end of September of first of October.

Issues/Risks

ID	Issue/Risk and Description	Owner	Importance[i]	Date Entered	Date to Review
1

Action Items

ID	Action Description	Comments	Owner	Status	Planned Completion
1
2
3

Decisions Made

ID	Decision Item	Discussion	Motion	Second	Approval
1
2
3
4
5
6

Invited Participants

ID	Name	Title	Department	Attend[ii]
1	Jean Roberts	Team Lead – Student Module	Records and Registration	X
2	Lois Smith	Team Lead – Accounts Receivable	Business Office	X
3	Brenda Mitcheltree	Team Lead – Admissions	Admissions	X
4	Bruce Wierda	Team Lead – Financial Aid	Financial Aid
5	Chris Nowak	Team Lead – Degree Audit	Records and Registration	X
6
7
8
9
10
11
12

[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor

[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest

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STUDENT SERVICES TEAM LEADS MINUTES

Meeting Logistics