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AIT MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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·
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Date
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August 26, 2006
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Time
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8:00 – 2:00 p.m.
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Location
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Main Campus
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Room #
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349
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Call-in #
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Facilitator
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Brenda Mitchelree and
George Maniates
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Scribe
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Chris Nowak
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Perry Goodwin of Sungard joined the Admissions Team in Room 349. He explained that we should not see a difference in the screens. The purpose of testing is to check how our information converted from R17 to R18.
We reviewed ASUM, PRSP, NAE, BIO, APPN and others. Unable to check Foreign Student Information. All screens looked good.
Kim supplied the team with a list of names from ISAR. After working through the lists, it was discovered that the rule to Move to Student was not working. Perry Goodwin, Pat Werly and Joan Jolman made the necessary changes to get the rule working.
Successfully completed assignment of checking and working through all screens we have touched.
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2
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Communication Management:
Worked on Communication Management as a group. With the guidance of Joan Jolman the team talked through the process, George outlined the steps on the board. George asked several different team members to work through the steps in the front of the class with help from the team.
Special Note:
Several team members made mention of how well the team works together.
Upon successfully completely several merges the team broke for lunch at 12:00 p.m.
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3
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NONC (Non course)
The team checked the equivalencies from Grand RapidsCommunity College and BakerCollege entered into TEST. The courses checked were correct; any errors encountered were data entry errors and not conversion errors. The team enjoyed working on the assignment; it was fun to see what the system will do and to follow the process.
Upon successfully checking 75 percent of courses entered the team adjourned.
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4
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Adjourned at 2:00 p.m.
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5
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Special thanks to Brenda, Mary and Chris for lunch and treats.
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Will start process planning.
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Team
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Active
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11.1.06
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2
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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2
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3
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4
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5
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6
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Invited Participants
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ID
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Name
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Title
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Department
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1
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George Maniates
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Co-Team Lead
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Student Services
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X
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2
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Brenda Mitcheltree
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Co-Team Lead
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Admissions
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X
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3
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Chris Nowak
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Scribe
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Records and Registration
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X
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4
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Sche’ Cornelius
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Administrative Assistant
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Records and Registration
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X
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5
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Kim Vanderlinde
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Specialist
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Financial Aid
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X
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6
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Mary Ottman
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Director
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Testing Center
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X
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7
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Vicki Henderson
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Administrative Assistant
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Allied Health
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X
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8
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John Morano
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Enrollment Specialist
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Student Services
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X
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9
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Donella Cooper
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Receptionist
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Student Services/Admissions
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N
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10
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11
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12
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
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