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AIT MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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·
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Date
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August 30, 2006
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Time
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2:00 – 4:15 p.m.
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Location
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Main Campus
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Room #
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349
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Call-in #
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Facilitator
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Brenda Mitcheltree and
George Maniates
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Scribe
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Chris Nowak
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Brenda called the meeting to order at 2:12 p.m.
Approved agenda as presented.
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2
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Minutes of August 23, 2006 were approved with one correction.
Minutes of August 25, 2006 – Remote training were approved as presented.
Minutes of August 26, 2006 – R18 Test were approved as presented.
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3
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September 15, 2006 User Interface Training in Room 349
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4
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Received as Information: Training Schedule for Admissions on September 22, 2006 in Room 349.
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5
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Received as Information: CORE Team Recommendation Protocol for Adding a Record to Colleague.
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6
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George divided the group into teams for organizing Communication Management October training.
To do list:
- How do you start?
- Screen shots
- Develop curriculum
- What do you need to know?
- Steps: Training resources
- Who presents information
- Mechanics of Communication Management
Must become more familiar and make the system work for us. By October we will be using real letters. This will allow us to eliminate redundant steps.
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5
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Audit of Correspondence:
What and when do we send out correspondence.
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6
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George will do PowerPoint demonstration during training. Will work with IT to highlight required fields.
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Get familiar/comfortable with Communication Management.
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Team
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Active
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2
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Who will be the presenter during the October Communication Management training
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Team
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Active
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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2
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3
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4
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5
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6
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Invited Participants
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ID
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Name
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Title
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Department
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1
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Donella Cooper
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Receptionist
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Admssions/Student Services
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Late
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2
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Vicki Henderson
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Administrative Assistant
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Allied Health
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X
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3
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Sche’ Cornelius
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Administrative Assistant
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Records and Registration
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X
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4
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Chris Nowak
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Scribe
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Records and Registration
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X
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5
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Kim Vanderlinde
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Specialist
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Financial Aid
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X
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6
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Mary Ottman
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Director
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Testing Center
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X
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7
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Brenda Mitcheltree
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Co-Team Lead
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Admissions
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X
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8
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George Maniates
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Co-Team Lead
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Student Services
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X
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9
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John Morano
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Enrollment Specialist
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Student Services
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N
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10
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11
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12
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest
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