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AIT MINUTES
Meeting Logistics
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Project
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FIT
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Topic
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· ADMISSIONS IMPLEMENTATION TEAM
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Date
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Wednesday, 4.5.06
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Time
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2:00 p.m.
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Location
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HEC
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Room #
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1300
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Call-in #
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Facilitator
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Brenda Mitcheltree
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Scribe
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Chris Nowak
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Discussion Items and Summary
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ID
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Discussion Item/Summary
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Facilitator
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1
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Approval of 3.22.06 AIT Minutes
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2
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Georganne Myers has resigned from the Admissions Implementation Team
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3
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Brenda passed out a current Application for Admission for review. The team went through the application to discuss what information we currently obtain.
Name, Address, Phone (Day, Eve. and add Cell), Email, Social Security, Date of Birth, Citizen, and Ethnicity
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Discussion ensued regarding Special Needs. Is it FERPA compliant? Where will the information come from if it isn’t acquired from the Application for Admission. It was decided to table this item to give the team time to benchmark with other schools and Brenda the time to meet with Kelley Conrad (CORE) team lead. Sche’ will bring copies of OaklandCommunity College’s application, to see how they ask for the information.
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Troy Nelson, trainer, suggested that we use the SHAP screen for Admissions. Brenda asked the team to enter 20 prospect students using SHAP, APPN and PRSP screens. We can make a better recommendation once we become more familiar with the system.
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4
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The team made the following recommendations for Admission Status Codes:
NS – New Student
RS – Returning Student
TS – Transfer Student
CG – College Guest
DE – Dual Enrolled (High School)
HSG – High School Guest
SAM – Senior Adult Mature
TYG – Talented Youth Guest
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5.
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The team made the following recommendations for the Application Status Codes:
AC - Accepted
AD - Admitted
AP - Applied
CO - Completed
DF - Deferred
MS – Move to Student
PE - Pending
PR - Prospect
WD - Withdrawal
WL – Waitlisted
Note: AC, AP, DF, PE, WD AND WL will be used for Secondary Admissions
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6
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The team made the following recommendations for the Influence to Apply Codes:
CT – Campus Tour
BR - Brochure
CN – College Night
CS – Current Student
WS - Website
AL - Alumni
ADD:
AD - Advertising
PA - Parents
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Issues/Risks
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ID
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Issue/Risk and Description
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Owner
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Date Entered
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Date to Review
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1
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Action Items
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ID
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Action Description
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Comments
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Owner
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Status
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Planned Completion
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1
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Test Worksheet
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Mary Ottman
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4.12.06
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2
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Prospects
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John Morano
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4.12.06
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3
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International Student
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Minney Milton
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4.12.06
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Decisions Made
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ID
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Decision Item
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Discussion
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Motion
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Second
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Approval
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1
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Add cell phone number to application
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Will allow institution another avenue to contact student
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2
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Add codes for Admission Status
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Easy to understand codes for all staff to understand
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3
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Add codes for Applications Status
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Easy to understand codes for all staff to understand
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4
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Add Parents and Advertising to “Influence to Apply” on APPN screen
(PA and AD)
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Will allow institution better tracking of advertising and recruitment
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Invited Participants
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ID
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Name
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Title
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Department
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1
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Brenda Mitcheltree
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Team Lead/Facilitator
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Admissions
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X
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2
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Chris Nowak
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Scribe
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Records
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X
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3
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Mary Ottman
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Testing
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X
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4
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Kim Vanderlinde
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Financial Aid
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X
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5
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Minnie Milton
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Admissions Clerk
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X
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6
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John Morano
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Financial Aid
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X
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7
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Jodie Matuz
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Nursing
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X
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8
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Vicki Henderson
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Respiratory Therapy
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X
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9
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Sche’ Cornelius
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Records
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X
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10
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Patricia Werly
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OIT
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G
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[i] 4: critical/severe; 3: high; 2: moderate; 1: minimal/minor
[ii] √: attended meeting; N: not present; S: sent representative; R
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