|
Future Information Transformation (FIT)
Human Resources Application Team
Minutes
August 2, 2006, Meeting
Present: Mary Smith (Team Lead), Dee Crews, Beda Dubois, Lori Haggerty, Aaron Hilliard, Jody Kuhn, Donna Warner, and Rosemary Zink.
Absent: Joan Jolman
Meeting began at 8:38 a.m.
1. Approval of 7/12/2006 and 7/19/2006, HR Team Minutes. Beda moved, Rosemary seconded, to approve minutes. All agreed. Minutes then approved as presented.
Mary distributed copies of the Agenda. A copy is attached to these minutes.
2. Sample Group Update: Worked on this item later in the meeting.
3. Monday Evening Work Session Update: Mary, Beda, Donna and Rosemary met Monday evening, July 31, from 4:00 to 700 p.m. to work on the sample group. Updates were made. A spreadsheet was created showing a com- parison between ADP and Colleague entries. Team also spent time trouble-shooting the payroll entries and processes.
4. Other Issues:
- Mary mentioned that the Team will need to meet some weekends in the fall and the dates will be determined.
- Donna reported that she had difficulty with stipend entries on a few persons in the Sample Group. She had an ADP Master File sample and the Team had worked on it during the Monday evening session. Discussion pursued on steps to correct a sample person’s stipend entry.
- Discussion held and action taken on changing a person from part-time to full-time status.
- Need to look at positions for employees with 20 pay periods.
- Discussion held on Flex Spending Accounts and how to designate withholding and number of pay periods: how to deduct and how to pay.
- Need to create a Nursing position with 26 pays. (This position will be reversed when we go live.)
- Discussion held on longevity: how to designate the pay period; add LONG on the Pull-Down Menu under Reasons.
- Discussion held on finalizing earnings, stipends and overload entries.
- Discussed whether Benefit/Deduction periods should be the 1st, 2nd or 3rd pay for 06/23/06 payroll run.
- Discussed how to handle overtime for FIT work.
- Team worked on a payroll run. Mary said the Monday night Team members could check the payroll run at the Monday night meeting. Benefits were missing on some and Mary said she will check into those before Monday night.
Meeting adjourned at 11:50 a.m.
Next meeting date is Wednesday, August 9, 2006, at 8:30 a.m. to 12:00noon in Room 349
Respectfully submitted,
Jody Kuhn, Scribe
|
