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Future Information Transformation (FIT)
Human Resources Application Team Minutes
June 21, 2006, Meeting
Present: Mary Smith (Team Lead), Dee Crews, Beda Dubois, Lori Haggerty, Aaron Hilliard and Jody Kuhn
Absent: Joan Jolman, Donna Warner and Rosemary Zink
Meeting began at 8:30 a.m. in Room 1300.
1. Review of 6/14/2006 HR Team Minutes. Beda moved, Lori seconded, to approve minutes. All agreed. Minutes
then approved as presented.
Copies of the AGENDA were distributed.
2. Room Changes: The new time and room changes schedule was distributed.
3. MUG Update: Beda will discuss/update at the next meeting.
4. Benefit/Deductions (BEND): The team present worked on making some needed corrections to this CODE File.
5. Sample Group Benefit Update/Troubleshooting: As the team began working on the sample group and adding new names, the following items were discussed and some need to be addressed as we refine the HR/Payroll module.
a. Regarding any name changes, we need to work with CORE on using the correct protocol.
b. Discussion held on use of name on Social Security and/or Driver’s license - which one should be used for Payroll. Payroll uses the name on the Social Security card. There may be a conflict also with Admissions.
c. Discussion held on process of expense checks and needed protocol.
d. Added new names with benefits and deductions to the Sample Group.
e. Problem areas were identified and will be addressed:
- Discussed retirement and adjunct teaching entries.
- Position changes: i.e., salaried to hourly
- Need for additional retirement codes on Worksheet
- Mary will work on a combined Worksheet.
- Work Studies are set up in Test by department. Team not sure how this may work in the GL.
- Discussion on how to handle payroll processes regarding Work Assistants and Work Studies and Tutors. We need a consistent process and the paperwork turned in on time.
- We do not have some retirement CODES. Mary offered to update this information in the Sample Group. Decided to use RRET (Retired) & RBAS (MIORS Basic)as of 6/21/06. Mary will seek approval for these CODES at the next meeting.
- Reviewed reporting procedures.
- Printed out the entries made at this meeting.
- Corrections will be made if necessary.
- Started a list of items to discuss with Peggy Burns.
- Work is still in process by Dee on the Print Screen project.
6. Other Issues: None were presented.
ACTION ITEMS FROM PRIOR MEETINGS: Please see Agenda.
Meeting Adjourned at 11:25 a.m.
Next meeting is on June 28, 2006, in Room 1300 at 8:30 am.
Respectfully submitted, Jody Kuhn, Scribe
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