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Future Information Transformation (FIT)
Human Resources Application Team
Minutes
May 31, 2006, Meeting
Present: Mary Smith (Team Lead), Dee Crews, Beda Dubois, Lori Haggerty, Joan Jolman, Jody Kuhn, Donna Warner, and Rosemary Zink.
Absent: Aaron Hilliard
Meeting began at 10:05 a.m. in Room 1300.
1. Review of 5/24/2006 HR Team Minutes. Rosemary moved, Beda seconded, to approve minutes. All agreed. Minutes then approved as presented.
Copies of the AGENDA were distributed.
2. Test “Staff”: Mary was contacted by the SAM Team Lead and Patricia Werly regarding the need to have key records/registration staff on the SAM Team be able to be set up in Colleague. Discussion was held. It was decided to allow the SAM Team to enter the needed personal information IN TEST ONLY for them to proceed.
3. Bended Changes/Additions: We had made changes when Peggy Burns was last here. Mary made some more changes and with Team approval, took the following actions:
AFLAC – Removed the A in the Code since the A is used for Annuities. Changed AFLAC Short Term Disability from ASTD to STDI, AFLACHospital Indemnity from AHIN to HOIN and AFLAC Cancer Protector from ACPR to CAPR.
Added Flex Accounts: Health Flexible Spending (HFSA) and Dependent Care Flex Spending Account (DFSA).
Deleted Life Insurance APS ½ time and ¾ and changed to Life Insurance APS Part Time (LAPP).
Added Life Insurance APS $10,000 (LAP1)
Made additional changes to the Life Insurance CODES for Life Insurance Faculty, for Life Insurance ESS and for Life Insurance Cust/Maint.
BENDEDS ID CODES:
Made Garnishments a category.
Made Friend of the Court a category with listing Kent County FOC, Muskegon City FOC and Ottawa City FOC for deductions.
Additions: Beda said she had finished EIC. Mary will add to the worksheet before the Tuesday, June 6& 7 training.
4. Positions: Mary said the students were not yet in the system. Question raised concerning adjunct faculty salaries and how they fit into the system. We need more discussion in this area.
5. Other Issues: Reminder of 6/6 and 6/7 training.
ACTION ITMES FROM PRIOR MEETINGS
1. Employment Spreadsheet: A sample sheet with deductions has been created. Need to assign CODES to benefits.
2. Workbook: Entries on-going.
3. Local Taxes/EIC: Both completed.
4. Leave Plans: More discussion needed to possibly implement after going LIVE.
5. Sample Payroll Reports: These reports will be provided at a later date once all entries are made.
6. Positions: Mary and Aaron still working on these; sample group is complete.
7. Benefit Deduction Schedule: Decision made to go with 24 pay periods.
8. Withholding Priority: Status on this is still open.
9. 403(b)/457(b): Decision made to use dollar amounts (instead of percent). Status is closed on this item.
10. Work Study Positions: Discussed earlier. Process is on-going. Mary said she could assign these positions to departments and charge to Account Fund #20. There are other options available; however, we do need these entered for testing.
At 10:30, the Team began working on entering the Sample Group for the Test Group. Lots of information still needs to be entered before working on the Sample Group in TEST.
Training ended at 12:10 p.m.
Next meeting is for training on June 6 and June 7 in Room 1300 with Peggy Burns.
Respectfully submitted,
Jody Kuhn, Scribe
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