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Future Information Transformation (FIT)
Human Resources Application Team
Minutes
May 24, 2006, Meeting
Present: Mary Smith (Team Lead), Beda Dubois, Lori Haggerty, Joan Jolman, Jody Kuhn, Donna Warner, and Rosemary Zink.
Absent: Dee Crews and Aaron Hilliard
Meeting began at 10:10 a.m.
1. Review of 5/15/2006 & 5/17/2006 HR Team Minutes: Beda moved, Donna seconded, to approve minutes. All agreed. Minutes then approved as presented.
Mary distributed copies of the AGENDA. She said the updated Workbook had been emailed to Team on 5/23/2006.
2. VAL Code/Code File Addition(s):
Beda will take another look at the Tax Codes and specifically at EIC.
Under Classifications on the HR VALCODE TABLES spreadsheet, Mary said she did not have an entry for Coaches, but they should be added.
Discussion pursued again on Work Study and Work Assistants and how to enter: keep as one entry or break down into various categories.
Decision made to enter student workers as STUDENT and also add COACHES in the Classifications list.
In HR CODE FILES under Earn – Types on the spreadsheet, Mary said nothing seemed to apply to coaches and students although State Work Study and Student Work Assistant were listed.
Team recommended adding SEASONAL to the list.
Team recommended deleting MILITARY (MIL) from the list. This entry would be better listed in Leave Plans.
Under TAXC on the HR CODE FILES spreadsheet, Rosemary asked about “Head of Household” as an entry. Discussion held, but no action taken.
Mary said Resident of Grand Rapids, Resident of Muskegon Heights and Resident of Walker City needed to be added.
3. Position Update:
In CORE, changes have occurred which need to be presented to the Implementation Team. Some department names have changed and Perry with OIT is to enter those changes. We may have to go back and change some of our department entries.
Discussion held on some of the positions that are listed under Student Life. Questioned as to where these position should actually be placed: e.g., liaisons. Will have to test in Test System and see how they process.
Test group is about ready to go. Mary is waiting on some additional information and will then be ready for the on-site training in June.
There was no entry for maintenance in sample group. Jim Witham (electrician) was added.
Mary will need account information for those added to test group.
More discussion held on Work Study/Work Assistants. Research is being done on this item.
4. Bendeds:
Donna emailed to Mary a new sample group spreadsheet with annuities listed.
Mary will finish adding HR benefits.
The meeting in 1300 next week will provide opportunity to add information into the test system.
Mary will check with Perry to see if he has added new or revised department names to Test.
Team agreed that in the June training we should do entries as a Team, not individually.
Work still ongoing on sample group.
5. Other Issues: None presented.
ACTION ITEMS FROM PRIOR MEETINGS
1. Employee Spreadsheet: Input information still on-going.
2. Workbook: Work ongoing as Mary receives information and inputs data.
3. Local Taxes/EIC: Local taxes are finished; EIC will be forthcoming.
4. Leave Plans: Discuss after going LIVE.
5. Sample Payroll Reports: Work on these reports is in process. Beda is pulling together information for sample reports. Joan indicated that OIT would need a copy of what she had done or what is being done so they can customize what is needed.
6. Positions: All positions are just about ready except for students. Mary and Aaron will continue to work on these.
7. Benefit Deduction Schedule: Rosemary recommended and Team agreed to go with 24 pay periods.
8. Withholding Priority: Beda is working on the priority list.
9. 403(b)/457(b): Team agreed to go with dollar amount instead of percentage. Maximum amounts need to be researched.
Meeting adjourned at 10:55 a.m.
Next meeting date is Wednesday, May 31, 2006, at 10:00 a.m. in Room 1300.
Respectfully submitted,
Jody Kuhn, Scribe
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