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Future Information Transformation (FIT)
Human Resources Application Team
Minutes
May 3, 2006, Meeting
Present: Mary Smith (Team Lead), Dee Crews, Aaron Hilliard, Joan Jolman, Jody Kuhn, Donna Warner
Absent: Beda Dubois, Lori Haggerty and Rosemary Zink (all three in AR/CR Training)
Meeting began at 10:05 a.m.
1. Review of 4/20/2006, HR Team Minutes. Mary said she is still reviewing these minutes and will present the 4/20/2006 and 5/3/2006 minutes at the next meeting for approval.
Mary distributed copies of the Agenda. A copy is attached to these minutes.
2. Trip Report/Next Steps: Mary asked if everyone present had a chance to review the Trip Report from Peggy Burns. Copy of the report is attached to these minutes. Regarding the Next Steps for the 5/15 remote consulting session, the following actions were decided:
State and Local Taxes: Mary will have Rosemary get state and local tax information to her and Mary will input into system.
Leave Plans: Mary will meet with Diana on Thursday, May 4. She asked Aaron to join them to discuss the Leave Plans and see if they can be done after July. The leave plans are very complicated. Discussion was held with Peggy Burns at the 4/26-4/28 training sessions about the various plan programs and that they would be difficult to implement. Discussed possibly having all leave plans begin July 1 and accrue with each pay period.
Other items on the Next Steps agenda are due at the end of July and the first of August.
3. Sample Group – Students?: Brief discussion held. Lori was not present for her report. Donna presented some info sheets she had done. More discussion on the sample groups later when full team can assemble.
4. Positions: Discussion held on what was proposed at training. Mary and Aaron will meet to get a sample group of employees and get that list ready for the Test Account.
5. Required Reports: The following actions were decided:
Donna will get information concerning MPSERS reporting for this is crucial for testing. We need a consultant to look at this report as well.
Donna will contact DeltaCollege to see how they pull their reports.
Mary will check with Lori on student sample group.
Mary asked Donna about the “people” spreadsheet she was to do – Donna said would email Mary the work she had done to date.
Information on spreadsheet should correspond with required field order in the system.
6. Other Issues:
Mary will look at VALCODES and make a consistent list.
Mary will have an updated workbook for everyone at the next meeting.
Discussion held on various methods of converting current employee information from ADP to our new system.
Next meeting date is Wednesday, May 10, 2006, at 10:00 a.m. to 12:00 noon in LIT Center L167-L169.
Respectfully submitted,
Jody Kuhn, Scribe
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