CORE Minutes 6-20-06

· CORE Application Team

Discussion Items and Summary

Discussion Item/Summary

Approval of June 13, 2006 Meeting Minutes

Revise Protocol Recommendations for: -Adding/Changing Data

-Deceased Individuals

Organization Data gathering - Update

Codes: VETERAN.TYPES, VETERAN. PROGRAMS

Kelley, Stacey, Kathy

Action Description

Planned Completion

REVISE PROTOCOL Recommendations for:

-Adding/Changing Data

-Deceased Individuals

The President’s Cabinet had the following questions and suggestions:

MCC Faculty and Staff name changes #3 – Is submission “by mail or fax” acceptable? This is not an option for #2 MCC student employees. Delete these options from #3 to match #2.

Dr. Rule would like the USPS forwarding address recorded somewhere in Colleague. Various placement possibilities were discussed

(former or mailing) and benchmarking results on this element were reviewed. Kelley will talk to Perry and further research this issue.

Bill Loxterman has mail returned marked “Deceased”; many times this is for MCC Alumni. How can this be recorded in Colleague? CORE suggests “unconfirmed death” and/or “no mail” coding.

Kelley will research and revise above as discussed. Final recommendations will be sent to CORE Team members for their approval via email; she will then submit the revisions to IOC.

ORGANIZATION DATA gathering - Update

Kelley sent an email to “All” requesting information for any organizations that staff and departments may have affiliation. There has been good response, even some immediate responses. Kelley will bring this info to next week’s meeting. Stacey asked Kelley if she needed a list of her (many!) contacts in EMS. Kelley would like a list for review, which may be more complicated and involve greater global usage. A parallel protocol may be needed.

After meeting with Carmella, the following should encompass our needs:

Any student’s military affiliation would fall under: Veteran, Dependent, Voc Rehab or Reserve/National Guard

Free form text referring to benefits, Chapters: 30, 31, 35, 106, 107

Note: REAP=Program for Reserves going active for 90 days or more. Considered Veteran after active duty.

Peggy will review for Financial Aid purposes and let Kelley know about any discrepancies.

Most buildings and rooms have been defined and entered in Test. Stacey continues to update this information.

Codes have not been decided; Perry suggested entering cities here, but Carol Hogan said this element generally designates “Main Campus”, “Off Campus” and “Remote” sites. Note: Off Campus schedules are “controlled” by MCC, Remote are not and follow that site’s schedule (i.e. weather closures, etc.)

After discussion, the following codes were approved for testing:

MCC MCC Main Campus

OFF Off Campus

Rooms are required for every building assigned to course sections. Some sites do not have separate rooms or the rooms are always subject to change and posted on-site when the class starts (i.e. high schools). It’s recommended that TBP To Be Posted be added for the appropriate off campus locations.

Five courses held in Off Campus “Buildings” needed rooms assigned to them. Kelley, Stacey and Kathy met to research and discuss these.

Upon contacting the HPER Office, class meetings for the following courses were clarified:

Kelley, Stacey, Kathy

PEA 156 Beach Volleyball and PEA 108

Bowling – the first class meeting is in the Gym. It was suggested that the actual Locations of Pere Marquette Park (PMP) and Northway Lanes (NWL) be listed for these course sections with a room of “GYM” which is acceptable in Colleague. Kathy suggested a note could be added to the course section indicating the first meeting is in the MCC Gym, then at the off campus location thereafter.

Codes and descriptions recommended for the other locations, where all class sessions are held:

Room = SS SkiSchool- Cannonsburg Ski Area (CSA), PEA 119 Alpine Skiing

Room = NW Northway - Northway Lanes (NWL), PEA 105 Billiards

Room = GC Golf Course - University Park Golf Course (UPGC), PEA 115/214 Golf

Approval of June 13, 2006 Minutes

-Adding/Changing Data

-Deceased Individuals

MCC Faculty and Staff name changes #3 Delete “…by mail or fax” to match #2 MCC student employees.

Record the USPS forwarding address somewhere in Colleague (as former or mailing?). Benchmarking results on this element were reviewed.

Mail returned marked “Deceased”, suggest “unconfirmed death” and/or “no mail” coding.

Kelley will talk to Perry and finalize these issues for email approval.

Via Email by 6/22/06

The following codes to be entered in “Test” :

MCC MCC Main Campus

OFF Off Campus

Add to room codes for the appropriate off campus locations:

TBP To Be Posted (i.e. high schools)

SS SkiSchool (Cannonsburg Ski Area)

NW Northway (Northway Lanes)

GC Golf Course (Univ.Park Golf Course)

Item Description

Planned Completion

Revise Protocol Recommendations

Kelley will research and revise as discussed. Final recommendations will be mailed to CORE Team members for their approval via email; she will then submit the revisions to IOC.

Organization Data gathering

Kelley requested information on any organization affiliations from MCC staff. Kelley will bring responses to next week’s meeting.

Codes: VETERAN.TYPES, VETERAN. PROGRAMS

Peggy will review for Financial Aid purposes before the next meeting.

Test the new location and room codes in Test; assign to sections. Try to print course schedule to see possible format and determine clarity.

Invited Participants

Student Life/Community Outreach

Records/Registration

[i] √: attended meeting; N: not present; S: sent representative; R: representative; G: guest

Core

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