SAM Team Minutes 9-7-06

Colleague – Student Services Module

· Student Academic Management Team

Discussion Items and Summary

Discussion Item/Summary

Approval of August 17, 2006 Meeting Minutes: Discussion regarding the completion of Prior Action Items; 3 and 4 were completed during Aug. consulting, 5 is partially complete – needing additional review developing part-time student criteria (computed columns).

Thanks to Lynne, Chris, Bea, Kathy and Judy for coming in on Sat., Aug. 26 to test R18. It was very helpful and appreciated by all.

Work Sessions: Sept. 22, Nov. 9 and 10

Due to team member absences, Admissions training for Jean, Darlene and Chris on 9/22 and Jean’s absence (conference) 11/9-10, these dates will be utilized for practice and/or small group focus. Jean may assign members to work together on items, as well as assign other leaders for the Nov. meetings

Meetings Canceled: Nov. 16 and 17

(Due to telephone reg and busy student service, academic offices)

Reminder – Remote Consulting Dates: Sept 18, 27; Oct 6, 20; Nov 6, 27; Dec 8, 18

There was discussion and confusion regarding these dates, Jean will check and email the correct dates to team members. Times are either 9-11 or 10-12

Room Change: Sept. 14 and 15 meetings will be in room 349 (other training scheduled in 1300)

Approval of Catalog Years (CTLG) entered in “Test”: 2005, 2006, 2007, 2008

The appropriate “year” of entry was discussed (beginning or ending year of the academic year); with consideration of multiple year catalogs (which has been done here previously). Each entry also requires beginning and ending “term” dates. This will be discussed with Doug during the next consulting session.

Approval of additional Majors (MAJR): NURS, RSPT, PPSC, CUST, ENTR

Jean explained these codes and their use

Approval of additional Subject (SUBJ): ICS International Cultural Studies

This has been offered for German

Approval of additional Registration User Group (RGUS): CASHIER

Jean explained the need for this group to process registrations at certain times and the appropriate limitations

Approval of Registration Defaults (RGPD) entered in “Test”: These were discussed and entered during training with Doug.

Default Academic Program: CESYSTEMASSIGNED

Default Program status: A Active

Approval of STUDENT.PROGRAM.STATUSES Valcodes: Previously entered in test

A Active, P Potential, W Withdrawn, G Graduate, C Changed Program

Approval of method for changing courses: EQCD recommended for meet together only

Will table until next meeting when Judy is present to discuss findings

Determine if we need Academic Program Standing Rules (APST): Nursing & RT

Any programs where minimum grades (i.e., C) are required. Review programs for requirements and check with Doug to be sure how this works in Colleague.

Agenda for Remote Consulting – Sept. 18

Copy sent to all members. Jean will update with any additional topics and send to team members.

Other: Jean received a packet of Colleague “patches” from Joan (from July to present). OIT gets these on a monthly basis and has asked the SAM Team to test any elements that may affect student applications. Jean will review the packet and assign test areas during tomorrow’s meeting. Patch reports will be received and tested monthly whenever possible in the future.

Approval of August 17, 2006 Meeting Minutes

As amended: Close Prior Action Items 3 and 4, revise Prior Action Item 5 as noted above (DI/S 1)

Approval of additional Majors (MAJR)

Additional Major codes approved:

RSPT Respiratory Therapy

PPSC Pulp and Paper Science

CUST Customer Service Specialist

ENTR Entrepreneurship Program

Approval of additional Subject (SUBJ)

Additional Subject code approved:

ICS International Cultural Studies

Approval of additional Registration User Group (RGUS)

Approved additional User Group: CASHIER Cashier’s Office Staff

Approval of Registration Defaults (RGPD)

Approved as entered in “Test”:

Set audit credits to Zero: N (No)

Log registration overrides: Yes

Allow student course deletes: No

Academic Level: CE

Default Academic Program:

CESYSTEMSASSIGNED

Default Program Status: A Active

Approval of STUDENT.

Approve as entered in “Test”:

A Active P Potential

W Withdrawn G Graduate

C Changed Program

Continuous Action Items

Action Description

Update Decision Workbook

Practice Registration Activities in Test

Terri, Chris, Bea, Darlene

Practice Transcript Processing

Add more general, basic sections to future terms for more testing

Add sections to 2006FA, 2007WI and 2007SP

Practice Graduation Processing

Prior Action Items

Action Description

Planned Completion

> Determine specific instructional methods (ISTM), instructional load formulas

> Faculty Qualifications and Non-instructional assignments

> Review CU/FI Inquiry, Processing and Reporting screens

> Procedures Manual and Workflows

(Coordinate with OIT)

i.e., creating faculty members & related screens –who does what, when, etc.

Determine method for changing courses

EQCD recommended for meet together only. Table until Judy is present.

Determine Academic Standing Rules for Part-time Students (ALST)

Computed columns needed for part-time students over multiple semesters

Review remaining “obsolete” academic programs

(Partial list approved 6/29/06)

Chris, Lynne, Vilene, Jean

Review Obsolete Courses Relative to Repeats

Review Approved Programs with “Z” prefix

Research IAC action to verify inactive programs

“Equate” Courses in Test

Note: Obsolete courses may not equal current offerings, especially in tech areas; check with depts. as needed

Practice student academic standing codes in “Test”

GOOD, DEAN, PRES, PROB1, PROB2, DISM

Put end date on LG grades after conversion

* Course and Section

* Notation Messages (ORES)

* Pre- and Co-req Review

Discuss with Academic Affairs, Dept. Chairs and appropriate faculty to update/revise

CU Default Parameters (DEPT)

National CIP Codes will be discussed with consultant

“No Valid Rate Table” Message

Jean will check with Rosemary on this issue

Review Academic Records Code files and Valcode tables

Additional codes will need to be decided and entered in Test

Develop Testing Scenarios

To be used for live simulation (Dec.)

Academic Program Standing Rules (APST)

Research needs – i.e., Nursing entry requirements, corrections certificate Check with Doug re: processing

Student Services

SAM TEAM MINUTES

Meeting Logistics

Student Services

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SAM TEAM MINUTES

Meeting Logistics