|
ID
|
Discussion Item/Summary
|
Facilitator
|
|
1
|
Approval of 6/01/06 IOC Minutes:
6/01/06 Minutes will be brought to the IOC table for approval at next weeks IOC meeting on Thursday, 6/22/06.
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
|
2
|
TEAM REPORTS:
Change Management:
Diane reported due to faculty negotiations and training the Change Management meeting has been postponed until next Tuesday, 6/20/06.
|
Aaron Hilliard & Diane Krasnewich, Team Co-Leads
|
|
2
|
CORE:
Kelley reported that the Team is tweaking the “CORE Recommended Protocols” and will try to bring them to IOC for approval next week for recommendation for President’s Cabinet approval.
Jean informed of conversations at MUG about the concern of duplicating institutions/organizations, for instance, entering variations of the institution’s/organization’s name, for instance, MichiganState, MSU or MichiganSateUniversity. Additionally, typically there are different addresses for different departments within same institution, for example “send/mail money to” address is a different than the “send/mail records to” address. Kelley informed that the Team’s consultant’s recommendation is to request everyone send CORE their lists of organizations they use in order to see it all together and look for duplications. Kelley feels that this is a training issue as well. Diane suggested differentiating by contact (person’s name) and not an institution/organization’s name. Perry reminded that it is not easy deleting an institution or any information if there is a history behind it and reiterated caution. This concern will have to be researched and further discussed.
Institution codes were discussed. Perry informed that Patricia had given Jean a current list used now and what Datatel can provide. Jean noticed discrepancies between the two lists. This will be reviewed further.
|
Kelley Conrad, CORE Team Lead
|
|
2
|
Colleague Financial:
General Ledger:
Rosemary reported that all the corporate vendors have been loaded and A/P types have to be put in to Live. Financial now has a printer for checks and Perry informed that it will also be used to run HR checks as well. Rosemary added they are working with Perry on check stock.
Accounts Payable/Purchasing:
|
Rosemary Zink, Financial Team Lead
|
|
2
|
Human Resources:
Human Resources:
Mary reported that the Team had two days of consultation last week. At the recommendation of their trainer the Team meeting times have been expanded to four hours from two hours. Sample groups are being working on. Rosemary indicated that there was a ton of progress made last week.
Payroll:
Mary reported test payrolls were ran and during last weeks consultation and performed some troubleshooting.
|
Mary Smith, Human Resources Team Lead
|
|
2
|
Student Services:
Admissions:
Jean reported the Team had a very successful Remote Consultation last week on Wednesday, 6/7/06, and have saved eight hours on consultation time. The resigning of the Student ID Card, application, career and education goals have to be revisited.
Student Academic Management:
Jean reported the Team has inputted 235 courses. At MUG Jean had a discussion with another college on how they do the naming convention for their programs and majors; about the screen the students select from on Web Advisor. They alphabetize by the code and not the title; the major is first and then the degree second. The Team will be discussing this issue with their trainer and will revisiting it. The Team as entered two institutions, Baker College and Grand Rapids Community College for transfer equivalences and thirty equivalences. Approximately a hundred students are built and the Team is working on attaching scenarios to them.
Accounts Receivable:
Jean reported the Team had met yesterday, Wednesday, 6/14/06. Parameters are being decided upon. There will be a two day training next week Monday, 6/19/06 and Tuesday, 6/20/06. Policies regarding class standing are being researched and how it will be put into the system.
Degree Audit: No report.
|
Jean Roberts, Student Services Team Lead
|
|
2
|
Financial Aid:
Peggy Jacobks, representing in Bruce’s absence, reported the Team was only able to log into Education system and unable to log into Test in Training Room 1300 and print screens during their meeting last Tuesday, 6/6/06. Perry will make sure that both issues are corrected today. Kamlesh stressed to everyone if there is ever a problem like this report them as soon as possible so they can be remedied. Peggy mentioned that the Team moved through the chapters fairly quickly. Perry inquired if Live should be installed in Training Room 1300. Kamlesh has seen persons accidentally log into Live and therefore doesn’t think it would be wise to do so.
|
Bruce Wierda, Financial Aid Team lead
|
|
2
|
Technical:
Kamlesh reported that there is an additional, new Datatel Training Room in the lab room next to the old test, Room 349. Nine computers are in there with test and education already loaded and a printer will be installed soon. There is a permanent screen but no permanent overhead projector in that room so if needed contact the Help Desk. Loose ends are being worked on and tied up before Financial going Live
Perry is working with Scott on installing Web Advisor 3.0.2 to work with Colleague Release 18. Complaints were heard at MUG on using the graphic user interface. Perry explained that prior to approximately 2001 the system used was a character based and users grew accustomed to that and found it difficult then to use the graphic user interface. The user interface that MCC will start out using is Datatel’s recommended graphic user interface therefore will have no issues. Please see “Action Item” ID 1.
|
Kamlesh Sanghvi, Technical Team Lead
|
|
2
|
Communications:
Julie reported that there was a glitch in last week’s FIT Newsletter. This week’s newsletter will highlight the Human Resources Team. When and what to do for the celebration for Financial going Live will be discussed in further detail at the Team meeting Friday, 6/16/06.
|
Julie Weller, Communica-tion Team Lead
|
|
3
|
Other Issues:
|
Project Co-Chairs Kamlesh Sanghvi, Teresa Sturrus & Rosemary Zink
|
