Attendance:  Jean Roberts (Team Leader), Judy Eistedt, Kathy Krentz, Vilene Rodgers, Pat Werly, Lynne Wood

Absent: Bea Halvorson, Terri Jourden, Chris Nowak, Cindy Panici, Darlene Peklar

 

Jean thanked all team members for doing a great job assembling valcode table and code file data. She appreciates every member’s diligence and effort on this project, and she again emphasized that there is no right or wrong here. It’s all helpful in determining needs and defining processes.

 

2. Approval of Minutes:   Lynne noted a correction to Agenda Item 1. – Friday, April 6 should be Thursday, April 6.

 

Judy had suggested that we may want to consider changing our meeting day from Friday for the spring and summer, since some employees might like to take Friday off. Jean noted that Records generally has to cover two shifts, but there would be more leaway during the spring and summer. It was generally decided that either Monday or Tuesday afternoons from 1:00-2:00/2:30 would work well for those in attendance. Jean will check with all members before finalizing a change.

 

Jean also noted that next Friday’s meeting (April 21) would have to cancelled or changed due to Commencement. Kathy suggested meeting on Thursday (April 20) if most team members could attend. Jean will follow up on this change also.

 

 

It was decided that the table and code worksheets would be corrected and redistributed to all members before review and approval. This will also allow input from today’s absentees.

 

6. Working Meeting:  Due to time constraints and room 1300 scheduling priorities, it was decided to work in groups.

 

7. Review Colleague Reports: Pat will contact Perry to see if he can provide a list of all standard reports related to the ST application. He has done this for other teams and it’s been very helpful. 

 

Kathy had suggested to Jean that CE courses not be brought over to the new system. Jean noted that this data must be converted to provide history and compile SB-CEU transcripts as needed. Kathy explained there is a lot of duplication with regular CE courses, and that Cindy and Judy agreed that it would be best to start over when developing CE courses and sections in Colleague. There was further discussion regarding “conversion” vs “building” new courses. The current data has to be transferred in some form, but CE courses could be built manually in Colleague according to a new format.

 

9. Datatel Documentation: Jean reminded members that extremely helpful Datatel Documentation is available on the G Drive under “Student Applications”.  (See Getting Started with Student System)

 

  ACTION ITEMS 4/12/06: Attached

Ø      Judy will enter “complex” course samples in test

Ø      Discussion: regarding the use of “real” vs “fake” data and privacy issues

Ø      Pat explained the difference between the “test account” we are populating and the “test system” that will run parallel to “live” for further process testing. She will check with Perry to be sure.

Ø      Members were reminded to build “representative” data that covers several scenarios (not everything); however, don’t look for a once-a-year problem (ie 2% of activity), but stick to mainstream processing issues (ie 80% of activity)