HR Minutes 4/12/06Human Resources Application Team
Minutes
April 12, 2006, Meeting
Present: Mary Smith (Team Lead), Dee Crews, Beda Dubois, Lori Haggerty, Aaron Hilliard, Joan Jolman, Jody Kuhn, Donna Warner, and Rosemary Zink.
Absent: None
Meeting began at 10:05 a.m.
1. Review of 3/29/2006, HR Team Minutes. One correction was noted: Minutes should read that Donna would print out the deduction list, not Beda. Joan moved, Beda seconded, to approve minutes. Minutes then approved as presented.
Mary distributed copies of the Agenda. Donna distributed payroll’s current CODE and Appointment Reasons lists.
Mary cancelled the 4/19/2006, meeting due to Team Lead training. Aaron, Beda, Joan, Mary and Rosemary will also be a part of this training. Mary will schedule a meeting for Thursday, April 20th and will contact team and see who can attend.
2. VAL Codes and CODE Files (Continued) - Discussion pursued then on the VALCODE TABLES Items:
APPOINTMENT.REASONS: List approved with added entries of REHIRE and SENIORITY.
BENDED TYPES: Retain first six listed; do the following changes:
Disability – need to add Employer Long Term
Garnishment – need to add Court Order
Delete Fees & Fines – insert Dues – Beda, Donna and Lori will create a whole new list (sub-group) for Dues in this Table. We need to create a CODE for each of our deductions by using a numerical and alpha method.
Discussion pursued on accessing the Education or the Testing accounts on Datatel which were installed on our computers. Questions were asked as to the purpose and how to use these accounts. We should use our Personnel Manual to practice.
Joan said that OIT would do the basic VAL CODES for the Core System to keep uniformity. Our module then can add what we need.
CLASSIFICATIONS: Mary will work on this list and bring suggestions to next meeting. Aaron will assist.
Team requested this information be on a spreadsheet.
EEO.RPT.RANKS: Mary and Aaron will work on these entries. Use three character codes.
EVALUATION.CYCLES:
See page 3-65 in Manual for clarifications and suggestions.
Mary will look at our current cycles.
Aaron will check on adjunct hiring cycles.
Remove one (1) year contract which was an entry suggested at previous meeting.
Conditional and Continuing Contract were added to the Table at the 3/29 meeting.
HR.STATUSES:
See page 3-67 in Manual for clarification and suggestions.
Discussion on coaches, term of employment, how paid and how to designate.
Donna will get list of retirement statuses.
Donna requested a sample of this item from another institution in order to give her a better idea as to what and how to implement at MCC.
LEAVE.TYPES:
Delete Compensatory item.
Mary will add to a sample list that she will create for the next meeting.
LTD, Bereavement, Sabbatical, Educational, Jury Duty, Military Leave and Workers Comp were added to the
list at the 3/29 meeting.
PAYCHECK.DAYS:
Delete the three (3) items listed and list Bi-Weekly – every other Thursday - These changes were suggested at the 3/29 meeting and approved today.
POSITION.ENDING.REASONS:
See page 3-70 in Manual for clarification.
Mary will research these on system and closely match.
POSITION.RANKS: These will be researched for more clarification. Rosemary said once a field is “out there”, we do not have to use it. Leave the field in the system and we possibly may use it at a later date.
POSITION.TYPES:
Mary will check on Clerical FT/PT.
The word “Regular” was removed from Regular PT entry at the 3/29 meeting – List as PT.
FTPT, FULL TIME COLLEGE YEAR and FULL YEAR CLERICAL were added at the 3/29 meeting.
STATUS.ENDING.REASONS:
See page 3-74 in Manual for clarification.
Questioned why EEO Info is listed in this Table.
Remove Change EEO Information entry.
Mary will check Manual and adjust accordingly.
TENURE.TYPES: Mary will adjust where needed.
TIME FREQUENCIES:
Team agreed to go with what is listed.
Rosemary suggested removing “Weekly”. The item can always be added later if needed.
TIME.UNITS:
Keep items listed.
Add “quarters” to the list.
3. Sample Group: Need to get a sample of employee positions. Mary asked Lori, Beda and Donna to do this: Lori could get a cross-section of 5 each from student workers and student assistants. 30 samples would be sufficient. Printouts of these samples would give the needed information. Mary will need the list of names and then she will check or add benefits information. Request made to use a spreadsheet format.
4. Positions: Mary suggested she and Aaron could work on this item.
CODE FILES: Will review at another time. We need to check the system in order to be more familiar with the process. Jody can print these screens for the team.
Joan will be gone 4/25-4/28 for training and will not be present for the scheduled HR Consulting/Test Parallel 425-4/27.
Meeting adjourned at 12:00noon.
Next meeting date is Thursday, April 20, 2006 at 1:00 p.m.
Respectfully submitted,
Jody Kuhn, Scribe
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