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FIT TEAM – MINUTES
“IMPLEMENTATION OVERSIGHT COMMITTEE”
December 15, 2005/8:30 a.m./James L. Stevenson Center for Higher Education Room 1118
ATTENDANCE:
Jean Roberts, Co-Project Chair & Student System Application Lead
Teresa Sturrus, Co-Project Chair
Rosemary Zink – Financial Application Lead
Mary Smith – Human Resources Application Lead
Bruce Wierda – Financial Aid Lead
Pat Werly – Information Technology-Legacy
Julie Weller – Communication Lead
Perry Goodwyn – Systems Consultant-Project Plan & Project Timeline
Kamlesh Sanghvi – Chief Information Officer, ERP
ABSENT:
Kelley Conrad – Core Application Lead
Diane Krasnewich – Change Management Lead
The meeting opened at 8:35 a.m.
APPROVAL OF MINUTES
NOVEMBER 11, 2005
Minutes for the meeting of Muskegon Community College, FIT Project Leaders/Datatel, November 11, 2005,
have been distributed.
RECOMMENDATION: Approval.
DISCUSSION:
ACTION:
Motion that the minutes of the FIT Project Leaders/Datatel Meeting of November 11, 2005, be approved as
presented: Bruce Wierda
Second: Mary Smith
DECEMBER 8, 2005
Minutes for the meeting of Muskegon Community College, FIT Implementation Oversight Committee,
December 8, 2005, have been distributed.
RECOMMENDATION: Approval.
DISCUSSION:
ACTION:
Motion that the minutes of the FIT Implementation Oversight Committee of December 8, 2005, be approved
as presented: Kamlesh Sanghvi
Second: Rosemary Zink
II. APPROVAL OF FIT PROJECT CHARTER
Charters for the Muskegon Community College, FIT Project-Datatel Colleague, have been distributed.
RECOMMENDATION: Approval.
DISCUSSION: Corrections (in italics):
Page 2: Implementation Approach: 2. Colleague Software, Release 17; 3. Verisign and Liquid Matrix/Active Apply; 5. WebAdvisor 3.0
Page 3-4: Implementation Team Leads Responsibilities: Periods at the end of each bullet sentences; Establishing policies and procedures.; Creating a training and documentation plan.
Page 5: Change Web Advisor/Finance, July 2006 (Finance Only), rearrange and place before Human Resources Software System Rearrange and place Human Resources Software System before Student Software System
Liquid Matrix/Active Apply Add Live Date TBD to Other Software Purchased
Page 7: Appendix C: Name spelling and title corrections
Add Change Management Team-Diane Krasnewich, Team to be determined
Add Communication Team-Julie Weller, Pete Hoekema, Jean Roberts, Teresa Sturrus
ACTION:
Motion that the Charter of the FIT Project-Datatel Colleague, be approved with corrections and additions to then be presented for final approval by the President’s Cabinet: Bruce Wierda
Second: Mary Smith
III. GENERAL LEDGER TRAINING UPDATE
Rosemary Zink, Financial Application Lead reported that training went well. Trainer Keith Higginson was very knowledgeable. Perry Goodwin believes that Keith open eyes to some of the aspects of Colleague and ways to construct the chart of accounts. There will be consulting in February 2006. There is Purchasing and Accounts Payable Training in January 2006.
IV. MISC.
Kamlesh Sanghvi stated that Joan Jolman and Pat Werly are attending their first training on 1/22/06 in San Francisco, CA. At times they will be training separately, then pass it onto the other enforcing what each other have learned in order to save some training days. Perry informed the way Datatel contract specifies this many people, this many days, for training days so you can spend them however you want to. For example 2 people going to a 5 day class that’s 10 seats if you could just send 1 person to that 5 day class you can save 5 seats for further training if necessary. A flexible training plan per say. Training is scheduled up to six months in
advance.
Perry educated and encouraged Members to use the section on Datatel’s website, www.datatel.com which makes documentations and National Training Centers’ schedules available for clients. On the website go to “Request a Log-in” put in your personal MCC email address and your chosen password, on the next screen it will ask for your name, title and phone number, etc. It takes approximately a day or day and a half for authorization. Rosemary stated she has already signed up and authorized. Rosemary asked Perry if she will get certificates on the CU’s which are needed in case of audit. He replied that she will receive an email that
will generate an Adobe formatted certificate for print out.
Due to the holiday break the 12/22/05 meeting was cancelled. There being no further business, the meeting was adjourned at 9:11 a.m. The third “Implementation Oversight Committee” meeting is on Thursday, 1/05/06 @ 8:30 a.m.-9:30 a.m. in the President’s Conference Room # 112.
Minutes recorded by Kelli Loughrige.
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